Administrative Assistant

Responsibilities

• Human Resources Management: Assist the Chief in recruitment processes; initiate, process, monitor, and follow up on HR activities including job classifications, separations, and training. Support the recruitment of interns, contractors, and consultants, monitoring their deliverables and processing payments.
• Budget and Finance: Review requisitions for goods and services to ensure correct expenditure charging and verify the availability of funds.
• General Administration: Undertake administrative functions within the Umoja ERP system, such as requisitioning and processing payments.
• Correspondence and Reporting: Draft routine correspondence, reports, and meeting minutes. Ensure all documentation is accurately maintained in Shared Teams folders.
• Additional Support: Perform any other duties as assigned to support the unit's objectives.

Requirements

• Education: A High School Diploma or equivalent (KCSE) is required. Supplementary training in administration is highly desirable.
• Experience: A minimum of five (5) years of experience in administrative services is required. This requirement is reduced to three (3) years for candidates holding a first-level University degree.
• Technical Proficiency: Required experience with the Umoja (Enterprise Resource Planning) system. Experience in UN HR recruitment processes is a plus.
• Skills: Strong report writing and minute-taking skills are desirable. One year of experience in data analytics or supporting construction/renovation projects is also beneficial.

How to Apply

Interested and qualified candidates should apply through the official United Nations careers portal. You can access the application page via the following link: Apply to UNON, which will redirect you to careers.un.org.