Administration and Office SupportFull-TimeJunior-level(1-2 yrs)
Job Description
Mount Kenya University (MKU) is a fully fledged chartered university committed to a broad-based, holistic, and inclusive system of education with an overall goal of promoting human resource development for society’s progressive good.
The university is seeking an Administrative Assistant to support the implementation of administrative functions within the department and ensure smooth day-to-day operations.
Key Duties & Responsibilities
Support the implementation of administrative functions within the department to ensure smooth operations.
Record, prepare, and circulate accurate minutes for university committee meetings in a timely manner.
Maintain proper filing and documentation systems for committee records, correspondence, and departmental reports.
Assist in scheduling meetings, preparing agendas, and following up on action points.
Handle incoming and outgoing correspondence, including emails and official letters.
Provide general administrative and clerical support to staff and management.
Coordinate departmental activities, workshops, and events, including logistics and communication.
Maintain and update departmental databases and records (manual and electronic).
Monitor office supplies and process requisitions when necessary.
Ensure confidentiality and proper handling of sensitive information.
Liaise with internal departments and external stakeholders to support communication and coordination.
Assist in preparing reports, presentations, and other official documents.
Track assigned tasks and follow up to ensure timely completion.
Perform any other duties as assigned by the immediate supervisor in line with departmental objectives.
Qualifications & Requirements
Bachelor’s Degree in a relevant area of specialization with at least 2 years’ experience in Grade 7 at MKU or in a similar position in a recognized academic institution; OR
Higher National Diploma in a relevant area of specialization with at least 3 years’ experience in Grade 7 at MKU or in a similar position in a recognized academic institution; OR
Diploma in a relevant area of specialization with at least 5 years’ experience in Grade 7 within MKU or in a similar position in a recognized academic institution.
Added Advantage: A Diploma in Secretarial Studies or a related professional qualification from a recognized institution.
How to Apply
Interested and qualified candidates should submit their application online through Mount Kenya University's recruitment portal.
