We are seeking a detail-oriented and proactive Accounts Payables professional who will ensure accurate and timely processing of supplier invoices, payments, and expense claims. The successful candidate will support the company’s supply chain by maintaining healthy vendor relationships, monitoring payment cycles, and ensuring compliance with internal controls and regulatory requirements.
Key Responsibilities
Invoice Management: Receive, verify, and process supplier invoices for accuracy, completeness, and compliance with company policies. Code and post invoices into the accounting system.
Approvals: Route invoices to relevant department heads for approval and follow up on any outstanding approvals.
Payment Processing: Prepare and process payment runs via cheques, EFT, bank transfers, and mobile payments. Record all supplier payments and expenses in the accounting system.
Monitoring: Monitor due dates to ensure timely settlement of obligations, avoiding penalties or service disruptions. Track and allocate operational expenses accurately.
Reconciliation: Reconcile supplier statements with company records and resolve any discrepancies. Maintain accurate and up-to-date creditor ledgers and vendor files.
Reporting: Prepare monthly creditor aging reports and accrual schedules. Support monthly, quarterly, and year-end financial closing processes.
Vendor Relations: Act as the primary contact for supplier queries regarding payments. Manage disputed invoices by coordinating with suppliers and internal departments.
Compliance: Ensure compliance with statutory requirements, specifically VAT, withholding tax, and excise duty. Provide documentation, reconciliations, and schedules for internal and external audits.
Process Improvement: Develop and support projects or initiatives related to payables to improve accuracy, efficiency, and compliance.
Qualifications and Experience
Diploma or Bachelor’s degree in Accounting, Finance, or Business Administration.
CPA (K) Part II or ongoing certification preferred.
At least 3 years’ experience in accounts payable or finance, specifically within a manufacturing or building materials environment.
Required Skills
Strong organizational and reconciliation skills with high attention to detail.
Excellent communication and relationship management skills.
Proficiency in Microsoft Excel and accounting software (e.g., SAP, QuickBooks, or ERP systems).
Ability to manage multiple priorities and meet strict deadlines.
Integrity, confidentiality, and strong ethical standards.
How to Apply
Interested and qualified candidates should forward their CV to: careers@orchidhr.co.ke using the position as the subject of the email.
How to Apply
Interested and qualified candidates should forward their CV to: careers@orchidhr.co.ke using the position as the subject of the email.
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