Senior Supply Chain Management Officer

This role involves supporting the administration of supply chain management functions to ensure the effective and efficient delivery of Procurement services while maintaining strict compliance with all relevant Public Procurement legislations.

Operational Responsibilities / Tasks

Key duties for this role include:

• Process purchase order documentations to ensure compliance with the set regulatory guidelines.
• Provide input in the implementation of processes and procedures as guided by the various technical manuals to safeguard the integrity of the procurement processes of the Placement Service.
• Participate in the disposal of unserviceable and obsolete stores.
• Prepare quotations for competitive bids for goods and services as directed by the Placement Service.
• Prepare all relevant documents and forward them to the Finance & Accounts division to facilitate payments of services rendered to the Placement Service.
• Coordinate distribution of tender documents, request for quotation/proposal documents and registration of supplier’s documents to suppliers.
• Compile budget estimates to inform the divisional planning process and works in- line with divisional work plan.
• Evaluates supplier performance.
• Generate local purchase orders (LPO) and local service orders (LSO) from the ERP system.
• Track orders to ensure timely delivery of good and services to ensure seamless operations within the Placement Service.
• Inspect purchased products to ensure they meet the required specifications.
• Enter order details into internal database/ERP system.
• Compile asset disposal reports.
• Prepare tender and contract documents; reviewing tender advertising notices.
• Participate in the compilation and evaluation of tenders.
• Participate in opening of quotations and tenders.
• Participate in drafting of tender notices.
• Generate Goods Received Notes (GRN) and monitor the movement of stores inventory.
• Maintain and update a list of prequalified suppliers.
• Undertake market surveys to ensure the Placement Service obtains value for money in procurement of goods and services.
• File and safeguard all procurement proceedings and records.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

• Bachelor’s Degree in Procurement & Supplies Management, Business Administration, or other relevant field from a recognized institution.

Professional Qualifications / Membership to Professional Bodies

• Be a member of Kenya Institute of Supplies Management (KISM) or Certified Institution of Purchasing and Supplies (CIPS) and in good standing.
• Proficiency certificate in computer application.
• Fulfil the requirements of Chapter Six (6) of the Constitution of Kenya.

Previous Relevant Work Experience Required

• Served for a cumulative period of six (6) years relevant work experience three (3) of which must have been in the grade of Supply Chain Management Officer I or in a comparable position.