Administration and Office SupportFull-TimeSenior-level(6+ yrs)
Job Description
Role Overview
The Senior Records Management Officer at the Digital Health Agency (DHA) is responsible for managing the organization's information lifecycle to ensure efficiency, legal compliance, and data security. The DHA is a government body dedicated to transforming healthcare delivery in Kenya through digital technologies. This role involves developing records management protocols, ensuring the preservation of institutional knowledge, and leading the transition toward automated records systems.
Key Responsibilities
Manual & Policy Development: Developing and implementing comprehensive records management manuals and operational procedures.
Retention & Disposal: Identifying and recommending records for disposal in strict compliance with the Records Retention and Disposal Act and other relevant legal frameworks.
System Coordination: Coordinating the establishment and maintenance of robust records management systems across the agency.
Storage & Retrieval: Overseeing the secure storage, preservation, and retrieval of the agency’s physical and digital records.
Risk Management: Coordinating the identification of potential risks to records and communicating mitigation strategies.
Automation: Leading the automation of the agency’s records management system in collaboration with relevant functional departments.
Reporting: Preparing periodic reports and work schedules to track department performance and compliance.
Qualifications and Experience
A cumulative period of at least six (6) years of relevant work experience, with at least three (3) years served in the grade of Records Management Officer I or a comparable position.
Bachelor’s Degree in Information Science and Records Management, Records and Information Management, Library and Information Sciences, Information Studies, or equivalent qualifications from a recognized institution.
Mandatory membership in the Kenya Association of Records Managers and Archivists (KARMA).
Proficiency in computer applications.
Demonstrated merit and ability as reflected in work performance and results.
Mandatory Compliance Certificates
In accordance with Chapter Six of the Kenyan Constitution, candidates must provide current certificates from the following:
Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI)
Compliance Certificate from the Higher Education Loans Board (HELB)
Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
Self-Declaration Form from the Ethics and Anti-Corruption Commission (EACC)
Certificate from a Credit Reference Bureau (CRB)
How to Apply
Interested and qualified candidates should submit their applications through the official portal by following the link provided below.
How to Apply
Interested and qualified candidates are required to apply online via the Digital Health Agency (DHA) portal. Use the following link to access the application: Apply here on dha.go.ke. Ensure all mandatory compliance certificates (DCI, HELB, KRA, EACC, CRB) are valid and ready for submission.
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