Senior Project Coordinator

As Senior Project Coordinator at the Thomson Reuters Foundation, you will take the lead in project activity forecasting, planning, coordination, and execution, including managing activity budgets and leading on logistics. This role involves building trusting relationships across the organization and with external stakeholders to ensure the successful delivery of Foundation programs.

Responsibilities

• Take lead in project activity forecasting, planning, coordination and execution, managing activity budgets, and leading on logistics.
• Take lead in outreach and onboarding of participants to the project, including vetting and onboarding.
• Provide logistical support for remote activities including workshops and mentoring schemes.
• Work closely with the Portfolio Manager to monitor the project plan and deliverables, keeping documents updated as and when changes take place.
• Coordinate activities with teams across the Foundation such as Resilience of Independent Media (RIM) and Access to Law (A2L) and internal operational functions (finance, comms, etc.).
• Contribute to the development of impact stories and progress reporting (internally and externally), including gathering feedback from participants.
• Support the project lead in identification of potential and emerging risks and issues which could impact the successful delivery of the project. Escalate critical concerns and contribute to development of mitigation strategies.
• Support knowledge sharing and learning for the programmes team by sharing lessons learnt and contributing to discussions to increase wider team understanding.
• Actively support external project communications in collaboration with project lead, communications team, and project donors.
• If needed, take lead in the management of key project partners ensuring partners adhere to project plan and financial and narrative reporting and receive support when required.
• Work closely with the project lead to coordinate the work commitments/contractual obligations of project consultants.
• Liaise with project stakeholders in the management of events and on-going support.
• Contribute to project budget oversight through monitoring of project expenses and tracking budget allocations as necessary. Collaborate with the finance team to ensure financial compliance.
• Set up and manage vendors/consultant procurement as per policy, manage payment of invoices, and ensure all backing documentation is logged.

Requirements and Qualifications

• Minimum of a Bachelor's degree (BA/BSc/HND).
• At least 3 years work experience in a similar role, coordinating a range of activities with multiple internal and external stakeholders.
• Experience of building trusting working relationships across organisations with common goals, and working constructively with a diverse range of people.
• Experience of managing a range of project related risks.
• Excellent organizational skills, juggling a number of competing priorities.
• Experience of administrative or finance processes and excellent numerical skills.
• Ability to implement projects utilizing a context sensitive approach.
• A pro-active self-starting and problem-solving attitude, including paying attention to detail and being good on follow-through.
• Experience organizing events and training sessions, in-person and virtual.
• Excellent interpersonal and communication skills.
• Competency in Word, Teams, Outlook and Excel. Experience with databases (e.g. Salesforce) would be an advantage.
• Willingness to travel internationally.
• Fluency in English.

How to Apply

Interested and qualified candidates should apply online through the Thomson Reuters Workday portal. Use the following link to access the application page: https://www.myjobmag.co.ke/apply-now/1187181.