Senior Office Administrator

The Wildlife Research and Training Institute (WRTI) is seeking a Senior Office Administrator (ADVERT REF. NO. WRTI/07/2026). This role is crucial for supervising the daily administrative operations of the office and ensuring efficiency and conformity to institutional procedures.

Job Purpose

The main purpose of this job is to supervise the daily administrative operations of the office.

Duties and Responsibilities

The Senior Office Administrator will be responsible for:

• Supervising typing and formatting correspondences from drafts and manuscripts and ensuring typo-free errors;
• Ensuring responses to routine correspondences;
• Ensuring maintaining up-to-date office filing system and file movement;
• Supervising the front office to ensure orderliness;
• Ensuring booking and handling official appointments;
• Supervising the office diary to ensure planned activities are conducted on schedule;
• Ensuring preparation and maintenance of an up-to-date office filing system and file movement;
• Supervising all incoming and outgoing mails in the office;
• Keeping inventory of all office equipment;
• Supervising office protocol and etiquette;
• Maintaining a well-organized office layout and cleanliness;
• Ensuring requisitions of office stationery from stores and ensuring prudent use to minimize wastage;
• Managing standing imprest for office use;
• Ensuring conformity to the Institute’s procedures of handling official correspondences and file movements; and
• Ensuring adherence to the laid down office administrative personnel regulations, guidelines and procedures for smooth running of offices in the Institute.

Qualifications and Requirements

For appointment to this position, a candidate must meet the following criteria:

Education & Certifications:

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent qualification from a recognized Institution; OR
• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Typewriting III (Minimum 50 w.p.m.)/Computerized Document Processing III;
  • Shorthand II (80 w.p.m);
  • Business English II/ Communications I;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III/Office Administration and Management III.
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution.

Experience & Skills:

• Cumulative service period of nine (9) years’ work experience, three (3) of which should have been at the level of Assistant Office Administrator I or in a comparable position.
• Proficiency in computer application skills.
• Shown merit and ability as reflected in work performance and results.