Senior Administrative Assistant – Human Resources

Duties and Responsibilities

• Initiating the formulation of the HR strategies, policies, procedures and systems.
• Disseminating human resource management policies, laws, regulations, procedures, and systems.
• Conducting recruitment, selection, and onboarding programmes in the University College.
• Analyzing the utilization of human resources in the University College and advising on proper deployment.
• Verifying payroll data.
• Verifying and ensuring regular updates of the Human Resource Information System.
• Reviewing Career Guidelines.
• Coordinating job reviews within the University College.
• Undertaking human resource planning and development.
• Coordinating mentoring and counseling programmes.
• Coordinating staff performance management and career progression reviews and making appropriate recommendations.
• Identifying, designing and implementing training programs based on identified needs.
• Coordinating evaluation of training and development programmes.
• Initiating workplace programs in tandem with emerging Human Resource trends.
• Reviewing periodic progress reports.
• Coordinating the preparation of budgets and Human Resource procurement plans.
• Providing guidance on development and updating of the human resource database.
• Reconciliation of staff complement and establishment.
• Processing disciplinary cases for relevant disciplinary committees.
• Supervising the update of the human resource database in the University College.
• Coordinating issues of staff welfare.
• Preparing and submitting all statutory deductions.
• Performing any other duty that may be assigned from time to time.

Job Specification

• A bachelor’s degree in Human Resource Management, Business Administration, or related field; OR
• A relevant Bachelor’s degree from a recognized university with three (3) years’ experience in a relevant administrative position in a comparable institution.
• Must be registered with a Human Resource Professional body (CHRP-K or IHRM) and in good standing.
• High level of integrity and confidentiality.
• Have knowledge of relevant Kenyan labor legislation.
• Proficiency in relevant computer applications.