Sales Accounting Clerk

Key Duties and Responsibilities

• Verify and confirm customer payments for all sales orders, including cash, bank transfers, cheques, and credit account transactions before order processing.
• Issue accurate sales invoices upon completion of customer orders and dispatch.
• Reconcile daily sales transactions, customer payments, invoices, and dispatch records to ensure accuracy and completeness.
• Coordinate closely with the Sales, Loading, and Finance departments to confirm order status, payment clearance, and invoicing timelines.
• Ensure compliance with company financial procedures, tax requirements, and internal accounting controls.
• Work rotational shifts, including night shifts, weekends, and public holidays as required by factory operations.

Key Outputs / Deliverables

• Payment verification: timely and accurate confirmation of customer payments prior to order processing.
• Invoice accuracy: error-free sales invoices issued promptly upon order completion and dispatch.
• Reconciliation: complete and accurate daily reconciliation of sales transactions, payments, and dispatch records.
• Compliance: adherence to company financial procedures, tax requirements, and internal controls.

Qualifications, Knowledge, and Experience

• Diploma or Bachelor’s Degree in Accounting, Finance, Commerce, or a related field.
• CPA Part II or equivalent professional accounting qualification is an added advantage.
• At least 1–2 years of experience in a similar accounts or finance role, preferably in a manufacturing or FMCG environment.
• Proficiency in Microsoft Excel and ERP/accounting systems.
• Strong numerical accuracy and attention to detail.
• Good communication and teamwork skills.
• Ability to work under pressure in a fast-paced operational environment.
• Willingness and ability to work rotational shifts, including night shifts, weekends, and public holidays.

How to Apply

Interested and qualified? Go to Adept Systems on adeptsystems.co.ke to apply.