Records Management Officer I

Role Overview

The Records Management Officer I is responsible for the systematic management of the Board's documentation, ensuring the efficient receipt, storage, and retrieval of both physical and digital records. This role involves maintaining record security, digitizing documents, and managing the overall registry environment to support administrative efficiency and transparency within the Affordable Housing Board.

Key Responsibilities

• Mail & Registry Operations: Receive and dispatch mail, maintain related registers, and ensure the general cleanliness and orderliness of the registry.
• File Management: Control the opening of files, manage file movement, and update file indexes regularly.
• Storage & Security: Ensure safe custody, maintenance, and security of all records and electronic files.
• Document Processing: Sort and classify documents for filing and storage; ensure letters are appropriately marked for action officers.
• Digitization: Scan and digitize physical records to improve accessibility and safeguard data.
• Inventory & Appraisal: Undertake regular inventories of records and initiate the appraisal and disposal of documents as per policy.
• Data Analysis: Ensure collected data is properly collated, analyzed, and stored.
• Supervision: Oversee staff working within the registry and ensure a safe, conducive working environment.

Requirements & Qualifications

• Experience: Cumulative service period of three (3) years relevant work experience at the grade of Records Management Officer II or in a comparable position.
• Education: Bachelor’s Degree in Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution.
• Technical Skills: Proficiency in computer applications.
• Professionalism: Shown merit and ability as reflected in work performance and results.