Information TechnologyFull-TimeJunior-level(1-2 yrs)
Job Description
Hazina Sacco Society Ltd was registered in 1971 under Co-operatives Societies Act (Cap 490) of the laws of Kenya as a savings and credit co-operative society. The Sacco is seeking a Records Management Assistant to support the registry and records department in ensuring the efficient management of both physical and electronic documents.
Role Overview
Reporting to the Assistant Records Officer I, the successful candidate will perform routine daily tasks, support the implementation of records policies, and maintain smooth communication within the Administration department.
Duties & Responsibilities
Assist Records Management staff in routine daily tasks under direct guidance of the Assistant Records Officer I.
Support the implementation of basic record management policies and systems in line with established procedures.
Perform proper filing, indexing, and retrieval of paper and electronic records to ensure easy access.
Help track file movements by accurately logging files borrowed from the registry and monitoring their return.
Assist in opening new files and updating basic records of active files in use.
Support the organization and basic maintenance of archived materials for proper storage and accessibility.
Participate in basic staff orientation on simple records management practices as directed.
Collaborate with team members to maintain smooth communication within the Administration department.
Perform any other duties as directed by your supervisor.
Minimum Requirements
A Bachelor’s Degree in Information and Records Management from a recognized University.
Demonstrate professional competence and administrative ability in handling records management work.
Two (2) years experience in digital records management in a busy registry.
Knowledge of Navision and Electronic Document Management System (EDMS) is an added advantage.
Job Competencies
Basic familiarity with records management principles and practices.
Working proficiency in simple record-keeping tools.
Strong attention to detail and accuracy in handling records.
Good communication and interpersonal skills for team support and basic user assistance.
Eagerness to learn and adapt to standard record-keeping procedures.
Team player.
How to Apply
Interested candidates meeting the above requirements should apply online by filling in the data form from the link https://forms.gle/4NvQBBmrkEkLj8rR9. After filling the data form, proceed and send an application letter with a detailed Curriculum Vitae (CV) to hr@hazinasacco.or.ke on or before 27th April, 2026. Only shortlisted candidates will be contacted.
How to Apply
Interested candidates meeting the requirements should apply through the following steps:
