Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
Role Overview
The Record Management Assistant II is responsible for executing records management, mail registry maintenance, digital archiving, and safeguarding organizational documentation at the National Legal Aid Service (NLAS).
Duties and Responsibilities
Receiving, opening, sorting, and dispatching mail.
Maintaining registers for incoming and outgoing mail.
Ensuring the security of files and documents.
Ensuring pending correspondences are brought to the attention of the supervisor and appropriate action taken.
Preparing appraisal and disposal schedules of files and documents in liaison with relevant stakeholders.
Digitizing NLAS documents for circulation and archiving.
Maintaining the registry to a high standard.
Responsibility for archiving and safe keeping of all documents.
Requirements and Qualifications
At least three (3) years cumulative work experience at the grade of Records Management Assistant III or comparable position in the public service or private sector.
Diploma in any of the following fields: Records Management, Information Management, Information Science, Library Science, or its equivalent qualifications from a recognized Institution.
Shown merit and ability as reflected in work performance and result.
Must satisfy the requirements of Leadership and Integrity as set out in Chapter six (6) of the Constitution of Kenya (Clearance from EACC, Tax Compliance Certificate from KRA, Certificate of Good Conduct from DCI, Clearance from CRB, and Clearance from HELB).
Remuneration
NLAS GRADE 8: Kshs. 52,844 x 3,703 – 56,547 x 3,703 – 60,250 x 3,703 – 63,953 x 3,703 – 67,656 x 3,703 – 71,359 x 3,703 – 75,062 x 3,703 – 78,765 p.m.
How to Apply
Interested persons who meet the minimum criteria are requested to submit applications enclosing copies of the following documents:
National Identity card
Certified copies of relevant academic and professional certificates
Any supporting documents and testimonials
Detailed Curriculum Vitae with three Referees
Application Process:
All applications should be submitted ONLINE to recruitment@nlas.go.ke on or before 14th August 2026 at 5:00pm Kenyan time.
The application letter should quote the specific position and the reference number: NLAS/RMA II/8/1/2026/27.
All application letters should be addressed to:
Chief Executive Officer,National Legal Aid Service,P.O Box 45597-00100Nairobi
Note: HARD COPY APPLICATIONS WILL NOT BE ACCEPTED. Only shortlisted and successful candidates will be contacted. Canvassing in any form will lead to automatic disqualification.
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