Program Officer

Position Summary

The Program Officer will support the implementation, coordination, monitoring, and stakeholder engagement activities for several projects at Flone Initiative. The officer will take the lead in "Transforming Helmet Safety in Kenya: From Regulation to Market Compliance," project aimed at strengthening motorcycle helmet safety regulation, compliance systems, and institutional coordination in Kenya. The officer will lead this project while offering support in the implementation of other Flone projects.

The officer will play a central role in supporting policy dialogues, technical consultations, stakeholder coordination, research activities, monitoring and evaluation processes, and engagement with government agencies, development partners, transport actors, and civil society organizations. The ideal candidate should have strong project coordination skills, experience in policy or governance-related programming, and demonstrated interest in road safety, transport governance, public policy, standards compliance, or sustainable mobility.

Key Responsibilities

Project Coordination and Implementation

• Support day-to-day implementation of project activities in line with approved workplans, timelines, and donor requirements.
• Coordinate logistics and planning for workshops, consultations, policy dialogues, validation meetings, and stakeholder forums.
• Track implementation milestones and ensure timely delivery of outputs and deliverables.
• Maintain activity documentation, attendance records, meeting reports, and project files.
• Support procurement and administrative processes related to project implementation.

Stakeholder Engagement and Partnerships

• Coordinate engagement with key stakeholders, including: Kenya Bureau of Standards, National Transport and Safety Authority, Kenya Revenue Authority, Ministry of Investments, Trade and Industry, boda boda associations, county governments, private sector actors and development partners.
• Support coordination of the National Helmet Wearing Coalition (NHWC) engagements.
• Prepare stakeholder communication materials, briefs, invitations, and follow-up documentation.
• Maintain effective relationships with project partners and technical experts.

Research, Policy and Technical Support

• Support desk reviews, policy analysis, stakeholder mapping, and data collection activities.
• Assist in the development of policy briefs, technical reports, workshop reports, and advocacy materials.
• Support consultants and technical experts during situational assessments and guideline development processes.
• Contribute to evidence generation on helmet compliance, certification pathways, and road safety governance.

Monitoring, Evaluation and Learning (MEL)

• Support the implementation of the project monitoring and evaluation framework.
• Collect, compile, clean, and analyse project data and indicators.
• Support the preparation of monthly, quarterly, and donor reports.
• Track project outcomes, risks, lessons learned, and success stories.
• Support participatory learning and stakeholder feedback processes.

Communications and Visibility

• Support public awareness and stakeholder communication activities.
• Coordinate digital engagement and dissemination of project outputs through social media and partner channels.
• Support media engagement and visibility during project events and campaigns.
• Document project impact stories, photographs, and communication content.

Financial and Administrative Support

• Support budget tracking and activity expenditure monitoring.
• Prepare activity budgets, payment requests, and accountability documentation.
• Ensure compliance with organizational and donor policies and procedures.
• Support travel coordination and logistical arrangements for meetings and field activities.
• Support with project-based procurement processes.

Required Qualifications and Experience

• Bachelor’s degree in Public Policy, Development Studies, Law, Political Science, Transport Planning, International Relations, Project Management, Public Health, or related field.
• At least 3 years of relevant professional experience in project coordination, governance, policy advocacy, road safety, public sector engagement, or development programming.
• Demonstrated experience working with government agencies, civil society organizations, or donor-funded projects.
• Strong understanding of policy processes, stakeholder engagement, and regulatory frameworks.
• Experience in research, report writing, and project documentation.
• Knowledge of road safety, transport governance, standards compliance, or mobility issues is an added advantage.
• Experience supporting workshops, consultations, and multi-stakeholder forums.
• Strong organisational and time management skills.
• Knowledge of accession processes to global UN treaties.

Required Skills and Competencies

• Excellent report writing and communication skills.
• Strong coordination and interpersonal skills.
• Ability to manage multiple tasks and deadlines effectively.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Office Suite and digital collaboration tools.
• Ability to work independently and collaboratively in multidisciplinary environments.
• High integrity, professionalism, and attention to detail.

Desirable Attributes

• Passion for road safety, mobility justice, and public policy reform.
• Experience engaging with transport sector stakeholders or community-based organizations.
• Understanding of gender-responsive programming and inclusive mobility approaches.
• Experience in donor compliance and grants implementation is an added advantage.

What Flone Offers

• Opportunity to contribute to national road safety and policy reform initiatives.
• Exposure to high-level policy engagement and multi-sectoral collaboration.
• Dynamic and mission-driven working environment.
• Professional growth and learning opportunities within regional and international road safety networks.