Procurement Manager

Key Responsibilities

• Manage stock levels and identify purchasing needs in coordination with the Assistant Purchasing Manager, Procurement Officer, and the stores department.
• Develop and implement the company’s annual procurement work plans in line with the Strategic objective of the department.
• Research potential vendors.
• Track orders and ensure timely delivery in coordination with the department.
• Ensure continuous update of internal databases with order details (dates, vendors, quantities, discounts etc).
• Evaluate offers from vendors and submit proposals for final approval.
• Manage the administrative process throughout the duration of the preparation of all documentation until the award of the work.
• Participate in drafting and managing contracts to ensure timely delivery of goods, services and works and value for money.
• Prepare documents and reports for the procurement committee.
• Ensure that all procurement documents are well filed and securely stored.
• Respond to audit queries and ensure that issues raised in audit reports are addressed and closed out in a timely manner.
• Follow up with suppliers, as needed, to confirm or change orders.
• Liaise with warehouse staff to ensure all products arrive in good condition.
• Ensure all procurement-related KPIs, practices, and policies are adhered to and complied with by the whole department.
• Undertake research, surveys, and analysis of the supply market.
• Undertake day-to-day procurement activities including solicitation of quotations locally for low-value items, quotation analysis, and bid evaluation.
• Coordinate with users to ensure materials are properly specified in the requisitions.
• Strategic management of procurement activities in line with the Company’s Strategic Plan.
• Perform other duties related to the field as may be assigned.

Qualifications and Experience

• A Degree in purchasing and supplies management, supply chain management, or procurement and contract management from a recognized and accredited institution.
• Must be a member of a professional body (either KISM or CIPS) in good standing.
• Professional qualification in Procurement such as CIPS-UK or CPSP-K.
• Valid practicing license from KISM.
• Minimum of 5 years of experience in a busy procurement environment/office, preferably in a manufacturing setup (private or public sector).

Skills and Competencies

• Client handling and conflict resolution.
• Effective quotation sourcing.
• Excellent communication skills (interdepartmental and external).
• Computer literacy in Microsoft Office Packages and email etiquette.
• Extensive knowledge of procurement and purchasing principles including importation process.
• Leadership and team organization.
• Good negotiation and critical thinking skills.
• Document preparation and planning/coordination.
• Good report writing and analytical skills.
• Accuracy and attention to detail.
• A problem-solving approach to work.

How to Apply

Interested and qualified candidates should apply online via the Janta Kenya application portal by following the link provided below.