Jacaranda Maternity is an NHIF accredited provider for maternity and gynecological procedures, providing high quality, affordable, client-centric, respectful maternal health care, pediatric, gynecology, and family care assistance at their family care medical centre.
The Procurement & Inventory Lead is responsible for overseeing the full procurement lifecycle and managing world-class inventory systems for Jacaranda Maternity. This critical role ensures the continuous availability of essential medical supplies, pharmaceuticals, equipment, and general services, while maintaining compliance, quality, and cost efficiency within the hospital setting.
Key Responsibilities
1. Lead Hospital Procurement
- Own the full procurement lifecycle for medical supplies, pharmaceuticals, equipment, consumables, and general services.
- Develop and execute procurement strategies aligned with clinical needs, budgets, and regulatory requirements.
- Identify, evaluate, and manage suppliers—from prequalification and negotiation through contracting and performance management.
- Drive value for money through competitive sourcing, framework agreements, and cost-saving initiatives.
- Ensure strict compliance with internal policies, ethical standards, and healthcare regulations.
- Partner closely with clinical, pharmacy, finance, and operations teams to accurately forecast demand.
2. Run World-Class Inventory Management
- Oversee inventory planning and control across all hospital stores, including pharmacy and medical supplies.
- Maintain optimal stock levels to prevent stock-outs, overstocking, expiries, and wastage.
- Implement and manage inventory systems (ERP, stock cards, bin cards, or automated tools).
- Track batches, expiries, recalls, and consumption—especially for pharmaceuticals and critical consumables.
- Lead regular stock audits, cycle counts, reconciliations, and variance investigations.
- Set reorder levels, lead times, and demand forecasts based on real consumption data.
3. Own the Numbers
- Co-manage procurement and inventory budgets with Finance.
- Track spend, stock value, and savings against approved budgets.
- Produce clear, actionable reports on supplier performance, stock status, expiries, and cost efficiencies.
- Maintain audit-ready records for internal and external reviews.
4. Protect Quality, Safety & Continuity
- Ensure all procurement and inventory practices meet hospital policies, healthcare regulations, and quality standards.
- Proactively manage risks related to supplier dependency, shortages, counterfeit products, and compliance gaps.
- Work closely with Quality Assurance and clinical teams to ensure all procured items meet safety and performance standards.
5. Lead People & Improve Systems
- Supervise, mentor, and develop procurement and stores teams.
- Build trusted relationships across clinical, pharmacy, biomedical, finance, and admin teams.
- Drive continuous improvement in procurement efficiency, inventory accuracy, and process automation.
Qualifications and Experience
- Education: Bachelor’s degree in Procurement, Supply Chain Management, or a related field (BA/BSc/HND).
- Certification (Advantageous): Professional procurement or supply chain certification and Membership to the professional body (KISM).
- Experience: 3–4 years’ experience in procurement, ideally within healthcare or similarly complex environments.
- Specific Inventory Experience: Proven experience managing inventory, preferably pharmaceuticals and medical supplies.
- Technical Skills: Hands-on experience with ERP or hospital inventory systems.
- Additional Asset: Pharmacy qualification is a plus.
- Core Skills: Strong negotiation, supplier management, and analytical skills.
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