Procurement Assistant

Role Summary

The Procurement Assistant supports the purchasing department by processing purchase orders, sourcing suppliers, tracking deliveries, and maintaining accurate records to ensure compliant, timely acquisition of goods and services. This role involves verification of invoices, vendor management, communication, and inventory management.

Key Responsibilities

• Purchase Processing: Assist in preparing and processing purchase requisitions and purchase orders.
• Sourcing: Source quotations from approved suppliers and compare prices, quality, and delivery terms.
• Record Management: Maintain accurate procurement records, supplier databases, and documentation.
• Internal Coordination: Coordinate with internal departments to understand purchasing needs.
• Supplier Relations: Follow up with suppliers on order status, deliveries, and discrepancies.
• Compliance: Support contract administration and compliance with procurement policies and ethical standards.
• Inventory: Assist in inventory monitoring and stock replenishment planning.
• Reporting: Prepare basic procurement reports and cost analyses.

Qualifications and Requirements

• Bachelor’s degree in Supply Chain Management, Procurement, or a related field.
• 1–2 years of experience in procurement, purchasing, or administrative roles (fresh graduates are encouraged to apply).
• CIPS (Chartered Institute of Procurement & Supply) qualification is an added advantage.
• Basic understanding of procurement processes and supply chain principles.
• Strong organizational and time management skills.
• Good communication and negotiation abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.

Key Competencies

• Analytical thinking and problem-solving skills.
• Integrity and professionalism.
• Willingness to learn and adapt.
• Excellent interpersonal skills.

How to Apply

Interested and qualified candidates should apply online by visiting the Davis & Shirtliff Group career portal through the link provided in the application section below.