Procurement & Accounts Officer – Civil Engineering Department

Nariana Enterprises Ltd. is a well-established Kenyan company involved in civil engineering works, infrastructure projects, and the supply of specialized equipment for engineering, laboratory, research, and educational institutions. The company is seeking a capable and experienced Procurement & Accounts Officer to support purchasing activities for the Civil Engineering Department.\n\n### Role Summary\nReporting to the Procurement Manager, you will handle day-to-day purchasing, supplier coordination, procurement documentation, invoice checking, cost tracking, and finance-related support for civil engineering projects. This role is ideal for a candidate with practical procurement experience and a strong accounting background who is comfortable working with site teams and managing project cost records.\n\n### Key Responsibilities\n\n\n* Support the Procurement Manager in day-to-day purchasing activities for the Civil Engineering Department.\n* Source construction materials, consumables, spare parts, tools, equipment, and services required for civil engineering works.\n* Obtain quotations from suppliers, compare prices, prepare quotation summaries, and support supplier selection.\n* Prepare and process purchase orders (POs) and local purchase orders (LPOs).\n* Follow up with suppliers on pricing, availability, quality, and delivery timelines.\n* Coordinate with project managers, site teams, and engineers to ensure purchases match approved project requirements and specifications.\n* Monitor material requests from sites and maintain procurement trackers for pending orders and supplier balances.\n* Help control unnecessary or duplicate purchases by checking stock availability and approved budgets.\n\n\n* Check supplier invoices against approved quotations, LPOs, and delivery notes.\n* Assist with supplier account reconciliations and outstanding payment tracking.\n* Support preparation of supplier payment schedules with complete documentation.\n* Track project-related costs, supplier balances, advances, petty cash, and approved expenses.\n* Maintain accurate records of procurement-related financial transactions.\n* Support preparation of reports on pending payments, supplier accounts, and purchase commitments.\n* Work closely with the Finance Department to resolve invoice discrepancies and payment queries.\n\n\n* Provide regular updates on pending purchases, supplier payments, and delivery status.\n* Improve internal systems for tracking site purchases and project costs.\n* Maintain confidentiality and professionalism in handling company financial and project information.\n* Ensure compliance with internal procurement procedures and financial controls.\n\n### Qualifications & Experience\n* Diploma or Degree in Accounting, Finance, Procurement, Supply Chain Management, Business Administration, or a related field.\n* CPA qualification or ongoing CPA studies is an added advantage.\n* Minimum of 3–5 years of relevant experience in procurement, purchasing, or accounting support.\n* Practical experience in civil engineering, construction, or project-based procurement is a strong advantage.\n* Good understanding of basic accounting principles and procurement procedures.\n* Proficiency in Microsoft Excel and general accounting/procurement systems.\n\n### Key Skills & Competencies\n* Strong attention to detail and accuracy.\n* Ability to follow up firmly and professionally with suppliers.\n* Strong organizational and time management skills.\n* Ability to work under pressure and meet deadlines.\n* High level of integrity and confidentiality.\n* Practical, proactive, and problem-solving mindset.\n\n### How to Apply\nInterested candidates are invited to send their CV to: . Please include the subject line: .