Principal Records Management Officer

Key Responsibilities

• Initiate the appraisal and disposal of files, documents, and records in accordance with established rules and regulations.
• Ensure efficient and effective management of all institutional records.
• Implement records management strategies, standards, and guidelines.
• Provide technical advice on records management to the organization.
• Ensure compliance with relevant legislation and guidance regarding data and document retention.
• Enhance audit trails to track the use, movement, and location of records.
• Ensure a safe and conducive environment for physical records and documents.
• Oversee the maintenance of an institutional repository.
• Maintain documentation procedures for the closure of records during organizational changes such as mergers and separations.
• Coordinate the identification of vital records for backup and disaster recovery planning.
• Coordinate the development of procedures and metadata standards.
• Spearhead sensitization and on-the-job training for the e-registry workflow system.
• Ensure a safe and conducive working environment within the department.

Requirements & Qualifications

• A cumulative service period of at least nine (9) years in a relevant field.
• At least three (3) years of experience at the grade of Senior Records Management Officer or in a comparable position.
• Bachelor’s Degree in any of the following: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution.
• Completion of a Management Course lasting not less than four (4) weeks from a recognized institution.
• Professional qualification and membership to a relevant professional body, where applicable.
• Proficiency in computer applications.
• Demonstrated merit and ability as reflected in work performance and results.