Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
AAA Growers is seeking a highly organized, proactive, and professional Personal Assistant to the Managing Director to provide comprehensive administrative and executive support. The role is critical in ensuring efficient coordination of the Managing Director’s schedule, communication, and priorities while maintaining the highest level of confidentiality and professionalism.
Key Responsibilities
Calendar Management: Manage and coordinate the Managing Director’s calendar, meetings, and appointments.
Documentation: Prepare reports, presentations, correspondence, and briefing documents.
Communication & Liaison: Act as the first point of contact between the Managing Director and internal/external stakeholders; screen and prioritize emails, calls, and other communications.
Travel Arrangements: Organize travel arrangements, including flights, accommodation, and itineraries.
Meeting Support: Take minutes during meetings and follow up on action points; coordinate and support executive meetings, events, and board-related activities.
Record Keeping: Maintain confidential records, files, and documents.
Project Coordination: Support project coordination and ensure timely execution of key tasks.
Confidentiality: Handle sensitive information with discretion and professionalism.
Key Performance Indicators
Effective management of the Managing Director’s schedule and priorities.
Timely preparation of reports, documents, and correspondence.
High level of organization and efficiency in administrative support.
Professional handling of communication and stakeholder engagement.
Accuracy and confidentiality in handling sensitive information.
Qualifications and Requirements
Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
3–5 years’ experience in an executive assistant or personal assistant role, preferably supporting senior management.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
High level of integrity, discretion, and professionalism.
Ability to multitask and work under pressure in a fast-paced environment.
