Order Processing Clerk

Key Duties & Responsibilities

Order Processing

• Receive, review, and validate customer LPOs and returns for accuracy and completeness.
• Enter approved LPOs into the ERP system as sales orders.
• Ensure correct pricing, item codes, quantities, customer details, and tax codes.
• Escalate discrepancies and strictly follow FIFO (First-In, First-Out) and SEFO (Short Expiry First Out) protocols.

Delivery Documentation

• Generate delivery notes from the ERP system for approved orders.
• Coordinate with warehouse and logistics teams to support timely order fulfillment.
• Ensure documents are accurate, complete, and properly authorized.

Invoicing & Billing

• Generate customer invoices from delivery notes/sales orders.
• Ensure invoices comply with applicable tax laws, company policies, and customer requirements.
• Issue invoices and maintain records for follow-up and reconciliation.

ERP Data Integrity & Controls

• Maintain high data accuracy for inventory, sales, and financial reporting.
• Adhere to ERP controls and approval workflows.
• Assist in correcting transactional errors as guided by management.

Records, Reporting & Stock Take

• Maintain proper filing of LPOs, delivery notes, and invoices (electronic and physical).
• Generate routine reports on orders, deliveries, and invoicing.
• Support audits and management reviews.
• Participate fully in stock take exercises and perform any other assigned duties.

Qualifications & Experience

• Education: Diploma in Supply Chain Management or a related field.
• Experience: Minimum of 3 years' experience in order processing or invoicing.
• Technical Proficiency: Hands-on experience with ERP systems is required.

How to Apply

Interested and qualified candidates should submit their application through the Mini Group career portal. Please follow this link to apply: https://www.myjobmag.co.ke/apply-now/1172659.