Officer Supply Chain Management

Africa Nazarene University is an American private Christian University in Nairobi, Kenya, and an affiliate of The Church of the Nazarene Colleges and Universities around the world. The Officer Supply Chain Management is responsible for the overall planning and coordination of the supply chain services, developing procurement strategies, and ensuring efficient procurement of goods, services, and works in adherence to the University's policy.\n\n### Key Duties and Responsibilities\n- Develop procurement strategy, program, policy, procedures, plan and guidelines.\n- Overall planning and coordination of the supply chain services.\n- Establish and manage a suppliers’ master data list by analyzing requests for quotation from various departments, market conditions, and merchandise availability.\n- Communicate the list of approved preferred suppliers/vendors/service providers to management and employees.\n- Develop and monitor the department’s annual plan and budget.\n- Ensure timely, efficient, and effective procurement of goods, services, and works while strictly adhering to the procurement policy.\n- Participate in the tendering bid evaluation process and issuing and awarding of bids.\n- Lead the contract negotiation and contract signing with preferred suppliers for future procurement on agreed terms and conditions.\n- Review purchase order claims and contracts for conformance to company policy and sign memoranda of understanding with approved suppliers.\n- Manage vendor and supplier relationships, resolving grievances and claims amicably or by liaising with the University’s legal team.\n- Work with internal departments to assess the performance of outsourced agencies and process periodic settlement of fees.\n- Receive and initiate purchase requests from departments across the University and liaise with department heads to determine purchasing needs.\n- Track orders and ensure timely delivery, following up with suppliers to confirm or change orders.\n- Conduct periodic reviews and contractual monitoring to provide assurance of service delivery and report on compliance.\n- Set overall methods to control inventory levels, including minimum/maximum levels, safety stocks, and order policies.\n- Monitor stock levels and identify purchasing needs in liaison with the Accounts clerk and inventory management.\n- Provide technical advice and reports to management when required.\n- Oversee the maintenance and safeguarding of procurement records.\n- Mentor, coach, and supervise subordinate staff.\n- Oversee the disposal process of redundant equipment and excess stock.\n\n### Academic and Professional Requirements\n- Bachelor’s degree in Purchasing and Supplies Management.\n- Relevant professional qualification.\n- Member of a relevant professional body in good standing (KISM or CIPS).\n- Minimum of four (4) years relevant experience.\n\n### How to Apply\nSuitably qualified candidates are encouraged to apply through the email not later than . \n1. Enclose an updated Curriculum Vitae with details of current post, salary and other financial details.\n2. Fill out the application form at: \n3. Ensure you have indicated the job title and reference number () in the subject of the email.\n\nOnly shortlisted candidates shall be contacted and will be required to provide clearance certificates from HELB, EACC, CRB, KRA, and CID. ANU is an equal opportunity employer.