Office Assistant

Key Responsibilities

Facility Maintenance and Cleaning

• Carry out daily cleaning duties to maintain a clean, orderly, and hygienic office environment.
• Ensure regular tidying of workspaces, emptying of trash bins, and sanitization of high-touch surfaces.
• Perform weekly deep cleaning of shared and high-use areas, including offices, meeting rooms, kitchen areas, and restrooms.
• Monitor cleaning materials and office supplies, and report low stock levels for timely replenishment.
• Ensure proper disposal of waste in line with workplace standards.

Office Security and Safety Support

• Open and close the office premises at designated times as instructed by management.
• Ensure doors, windows, and office equipment are properly secured at the end of each working day.
• Confirm that lights, sockets, and electrical appliances are switched off when not in use and before closing the premises.
• Promptly report any security, safety, or maintenance concerns to the supervisor.

Office Hospitality and Support Services

• Support hospitality needs during meetings, staff engagements, and internal office events.
• Maintain cleanliness and hygiene in the kitchen and refreshment areas.
• Prepare tea and refreshments for staff, visitors, and meetings as required.
• Assist in setting up meeting rooms and ensuring they are clean, organized, and ready for use.

Logistics and Errands

• Assist with the collection and delivery of office documents, supplies, parcels, and other office-related items.
• Carry out approved staff errands, including supply pickups and courier services, during working hours and in line with company policies.
• Support office relocations, workspace reconfigurations, event setups, and basic office arrangement tasks.
• Perform any other reasonable duties related to office operations as may be assigned by the supervisor.

Qualifications and Experience

• High school diploma or equivalent qualification.
• At least 1 year of experience in office support, facility maintenance, janitorial work, or operations support.
• Hands-on experience using cleaning equipment, materials, and supplies.
• Certification in facility maintenance, workplace safety, OSHA, or related training will be an added advantage.
• Good communication, interpersonal, and time management skills.
• High level of reliability, honesty, discipline, and attention to detail.
• Ability to follow instructions, work independently, and maintain confidentiality.