Administration and Office SupportFull-TimeEntry-level(0-1 yr)
Job Description
Role Overview
This is the entry and training grade for the Office Administrator cadre within the County Government of Kakamega. An officer at this level will work under the guidance of a Senior Officer to provide high-quality administrative and secretarial services. The role is vital for maintaining the efficiency and professionalism of the office environment through effective communication management, record keeping, and protocol handling.
Duties and Responsibilities
Dictation and Processing: Taking oral dictation and performing comprehensive word and data processing tasks.
Office Management: Managing the e-office environment and operating various office equipment to ensure smooth daily operations.
Communication: Handling telephone calls and coordinating professional appointments.
Scheduling: Maintaining the office diary and managing travel itineraries for senior staff.
Protocol and Security: Managing office protocol and ensuring the security of office records, documents, and equipment.
Records Management: Maintaining an up-to-date and organized filing system within the office.
Office Environment: Supervising office cleanliness and maintaining a professional workspace.
General Administration: Undertaking other office administrative services as may be assigned by supervisors.
Requirements for Appointment
To be considered for this position, candidates must meet the following criteria:
A Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR
A Bachelor’s Degree in Social Sciences PLUS a Diploma in Secretarial Studies from a recognized institution.
A Certificate in Computer Applications from a recognized institution.
Interested and qualified candidates are required to fill out the online application form. Visit the Kakamega County Public Service Board recruitment portal at https://kcpsb.kakamega.go.ke to submit your application.
Note:
All details requested in the advertisement must be filled on the online form.
Shortlisted candidates will be required to produce original documents during interviews, including the National Identity Card, Academic Certificates, and Professional Certificates.
Canvassing in any form will lead to automatic disqualification.
The County Government of Kakamega is an equal opportunity employer; women and persons with disabilities are encouraged to apply.
How to Apply
Interested and qualified candidates should apply online via the Kakamega County Public Service Board recruitment portal at https://kcpsb.kakamega.go.ke. Please ensure all details are filled on the online form. Shortlisted candidates must present original ID and certificates during interviews.
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