Office Administrator I

Key Responsibilities

• Dictation and Correspondence: Taking oral dictation and preparing responses to simple routine correspondence.
• Office Management: Managing the e-office, word and data processing, and operating various office equipment.
• Visitor and Client Relations: Attending to visitors and clients, handling telephone calls, and managing office protocol and etiquette.
• Secretarial Duties: Taking minutes and transcribing them into official internal letterheads and templates.
• Scheduling: Maintaining the office diary and travel itineraries, and coordinating schedules for meetings and appointments.
• Records Management: Establishing monitoring procedures for the record-keeping of correspondence and file movements, maintaining an up-to-date filing system, and ensuring the security, integrity, and confidentiality of data and classified materials.
• Financial Support: Managing petty cash for the office.

Requirements and Qualifications

• Cumulative service period of three (3) years’ work experience at the grade of Office Administrator II or in a comparable position.
• Bachelor’s degree in any of the following disciplines: Secretarial Studies, Business and Office Management, or an equivalent qualification from a recognized institution.
• OR Bachelor’s degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution.
• Certificate in Secretarial Management Course lasting not less than three (3) weeks from a recognized institution.
• Proficiency in computer applications.
• Demonstration of merit and ability through work performance and results.