Our client, a well-established, full-service mid-sized law firm with diverse practice areas including litigation, corporate, real estate, and estates, is seeking a highly organized and proactive Legal Secretary to support their administrative team. This role ensures smooth office operations while assisting legal staff efficiently.
Core Duties and Responsibilities
Daily Operations: Ensuring that day-to-day activities run smoothly and overseeing operational and administrative tasks to ensure the office functions optimally.
Records & Stock Management: Maintaining accurate records in line with firm procedures, tracking staff attendance registers, and updating the Office Library register. Requisitioning office stationery and supplies while ensuring timely replenishment and stock management.
Liaison & Communication: Acting as a key contact between various stakeholders including government authorities, suppliers, clients, and staff. Ensuring timely communication with advocates and their Personal Assistants via calls, emails, and online platforms.
Documentation: Scanning all incoming documents, ensuring timely dispatch of documents, and following up on invoices and payments. Carrying out secretarial duties such as typing and drafting as required.
Financial Administration: Preparation and processing of vouchers, managing petty cash, preparing administrative budgets, and tracking resource utilization. Ensuring various firm and partner subscriptions/bills are paid on time.
Scheduling & Logistics: Organizing and diarizing appointments, meetings, and coordinating schedules for partners and staff. Coordinating logistical aspects such as travel, visas, accommodation, and transfers.
Meeting Support: Preparing briefs, minutes, and reports for meetings in a timely manner. Supporting the planning and execution of office events and departmental gatherings.
Facilities Management: Supervising office cleaning, hygiene, and sanitation. Handling all maintenance, repairs, and operational issues to ensure seamless office functioning.
Requirements and Qualifications
Education: Diploma in Law, Business Administration, Communication, or a related field.
Experience: At least 3 years’ of relevant work experience, preferably in a law firm environment.
Technical Skills: Proficiency with MS Office Suite (Word, Excel, PowerPoint).
Key Competencies
Excellent organizational and multitasking skills.
Independent thinking and problem-solving capabilities.
Discretion and high levels of confidentiality.
High integrity and professionalism.
Adaptability and flexibility in a dynamic environment.
Strong interpersonal and relationship management skills.
Exceptional verbal and written communication skills.
How to Apply
Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position title as the subject of the email.
How to Apply
Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position as the subject of the email. You may also apply through the portal at: https://www.myjobmag.co.ke/job-application/1150082