Human Resources and RecruitmentFull-TimeMid-level(3-5 yrs)
Job Description
About the Role
Kisii Smart Community is dedicated to addressing the challenges of unsustainable urbanization and the growth of informal settlements by focusing on the needs of rural Africans. Our mission is to provide sustainable solutions that ensure better access to essential services and opportunities for economic growth. The Human Resources Assistant will support the HR & Administration Manager in daily operations, ensuring efficient management of the employee lifecycle and compliance with organizational standards.
Key Responsibilities
HR Administration & Operations
Maintain accurate and up-to-date physical and digital employee records including contracts, personal files, leave records, and disciplinary documentation.
Support onboarding and offboarding processes, including contracts, induction materials, system access, and exit documentation.
Assist in managing HR systems (e.g., ERP Next) including data entry, updates, and report generation.
Support with staff confirmations, contract renewals, and probation tracking.
Assist in preparing HR-related inputs for payroll (new hires, exits, leave, allowances, deductions) in liaison with the Finance department.
Recruitment & Talent Support
Assist with recruitment processes including posting job adverts, scheduling interviews, shortlisting support, and reference checks.
Prepare interview packs, scoring sheets, and recruitment documentation.
Support hiring managers with candidate communication and interview logistics.
Leave, Attendance & Compliance
Track employee leave, absenteeism, and attendance records.
Follow up on leave approvals and handovers to ensure compliance with company policy and labor laws.
Assist with the preparation of HR reports related to headcount, leave, turnover, and compliance.
Employee Engagement & Communication
Support internal communications including staff notices, memos, HR updates, and policy communication.
Assist in planning and coordinating staff engagement activities, trainings, and team events.
Handle employee HR-related queries and escalate complex issues appropriately.
Policy, Documentation & Compliance
Assist in drafting, updating, and formatting HR policies, SOPs, templates, and documents.
Ensure HR practices align with Kenyan labor laws, internal policies, and organizational standards.
Support audits and compliance reviews by preparing required HR documentation.
Hub Support & Field HR
Conduct regular hub visits to support employees and management on HR-related matters.
Reinforce HR policies and organizational values at the hub level.
Monitor compliance with labor standards and internal SOPs.
Act as the primary HR contact for hub-based staff and assess staff welfare and morale.
Prepare and submit structured monthly HR field reports to the HR & Administration Manager.
Creativity & Employer Branding
Support creative HR initiatives such as onboarding materials, internal campaigns, and wellness activities.
Assist with content creation for internal communications (e.g., posters, newsletters, announcements) using tools like Canva.
How to Apply
Interested and qualified candidates should forward their CV to: recruitment@kisiisc.org using the position title as the subject of the email.
How to Apply
Interested and qualified candidates should forward their CV to: recruitment@kisiisc.org using the position title as the subject of the email. You can also apply online via the portal: Apply Now.