Human Resources Assistant

Key Responsibilities

HR Administration & Operations

• Maintain accurate and up-to-date physical and digital employee records including contracts, personal files, leave records, and disciplinary documentation.
• Support onboarding and offboarding processes, including contracts, induction materials, system access, and exit documentation.
• Assist in managing HR systems (e.g., ERP Next) including data entry, updates, and report generation.
• Support with staff confirmations, contract renewals, and probation tracking.
• Assist in preparing HR-related inputs for payroll (new hires, exits, leave, allowances, deductions) in liaison with the Finance department.

Recruitment & Talent Support

• Assist with recruitment processes including posting job adverts, scheduling interviews, shortlisting support, and reference checks.
• Prepare interview packs, scoring sheets, and recruitment documentation.
• Support hiring managers with candidate communication and interview logistics.

Leave, Attendance & Compliance

• Track employee leave, absenteeism, and attendance records.
• Follow up on leave approvals and handovers to ensure compliance with company policy and labor laws.
• Assist with the preparation of HR reports related to headcount, leave, turnover, and compliance.

Employee Engagement & Communication

• Support internal communications including staff notices, memos, HR updates, and policy communication.
• Assist in planning and coordinating staff engagement activities, trainings, and team events.
• Handle employee HR-related queries and escalate complex issues appropriately.

Policy, Documentation & Compliance

• Assist in drafting, updating, and formatting HR policies, SOPs, templates, and documents.
• Ensure HR practices align with Kenyan labor laws, internal policies, and organizational standards.
• Support audits and compliance reviews by preparing required HR documentation.

Hub Support & Field HR

• Conduct regular hub visits to support employees and management on HR-related matters.
• Reinforce HR policies and organizational values at the hub level.
• Monitor compliance with labor standards and internal SOPs.
• Act as the primary HR contact for hub-based staff and assess staff welfare and morale.
• Prepare and submit structured monthly HR field reports to the HR & Administration Manager.

Creativity & Employer Branding

• Support creative HR initiatives such as onboarding materials, internal campaigns, and wellness activities.
• Assist with content creation for internal communications (e.g., posters, newsletters, announcements) using tools like Canva.

How to Apply

Interested and qualified candidates should forward their CV to: recruitment@kisiisc.org using the position title as the subject of the email.