Human Resource Assistant

Key Duties and Responsibilities

Coordination of Talent Acquisition

• Scheduling interviews and coordinating logistics between hiring managers and candidates.
• Preparing interview collateral and collating outcomes into professional summaries.
• Communicating results to candidates through appropriate channels.
• Assisting in onboarding new hires, managing documentation, risk and governance processes, and orientation activities.

Management of Employee Records, Filing, and Retrieval

• Maintaining accurate documentation for orientation, onboarding, and separation.
• Tracking employee contracts, including probations, confirmations, and renewals.
• Ensuring personal data consent forms and the Unga Code of Ethics are signed and filed.

HR Operations

• Maintaining calendars for HR events and site activities.
• Preparing and submitting HR reports with useful metrics.
• Providing data for payroll processing and resolving payroll errors.
• Supporting the management of outsourced staff and monitoring labor costs.
• Processing invoices and performing reconciliations to ensure timely payments.

Employee Relations

• Supporting employees in HR matters and handling complaints/grievance procedures.
• Escalating and resolving issues in a timely manner.
• Drafting disciplinary meeting minutes and filing related documentation.

Learning Support

• Executing induction programs and communicating regarding training opportunities.
• Tracking attendance for in-house and external training sessions.

Performance Management

• Providing administrative support for performance management cycles.
• Ensuring quarterly face-to-face sessions and annual Professional Development Plans (PDPs) are completed and filed.

HR Compliance

• Ensuring 100% compliance with statutory and regulatory requirements.
• Monitoring Service Level Agreements (SLA) with HR service providers.
• Managing timely renewals of permits, licenses, and service provider contracts.

Job Requirements

• Bachelor’s Degree in Human Resource Management or a related discipline.
• 2-3 years of experience in a similar HR role, preferably within the FMCG sector.
• CHRP Certification and valid Professional Membership with IHRM.
• Hands-on experience with Human Resource Management Information Systems (HRMIIS).
• Strong knowledge of Kenyan labour laws.
• High level of computer proficiency.

How to Apply

Interested and qualified candidates should apply online through the Unga Holding career portal via SAP SuccessFactors at the following link: Apply Here.