HR and Administrative Officer

iDE Kenya (formerly Bountifield International) is a global development organization that co-creates with foundations, governments, individuals, for-profits, and nonprofits to develop lasting solutions to poverty. With over 40 years of experience, we design and deliver market-based solutions that power entrepreneurs to end poverty.

The HR and Administrative Officer will play a dual role, managing Human Resources functions (60%) and Administration and Operations (40%). The role involves supporting the entire employee lifecycle, ensuring HR compliance, and overseeing office operations, procurement, and fleet management.

Key Responsibilities

Human Resources Management (60%)

Talent and Workforce Management

• Support recruitment processes, including requisitions, advertising shortlisting, interviews, reference checks, and onboarding.
• Coordinate induction and orientation for new staff.
• Manage employee lifecycle activities: probation, confirmation, promotion, transfer, and separation.
• Maintain accurate and confidential employee records.

Employee Relations and Engagement

• Serve as first point of contact for HR-related queries.
• Support employee engagement initiatives and surveys.
• Assist in grievance and disciplinary processes in line with HR policy and labour law.

Performance and Development

• Coordinate performance management cycles.
• Support learning and development programs and training logistics.
• Provide first-line guidance on staff welfare and HR processes.

Compensation, Benefits and Payroll Support

• Support compensation reviews and annual increments.
• Coordinate payroll processing with the finance team.
• Administer leave, attendance, and benefits.
• Manage employee insurance and medical schemes.

HR Compliance and Governance

• Ensure compliance with labour laws, statutory requirements, and internal policies.
• Support HR audits and compliance reporting.
• Assist in drafting and updating HR policies and SOPs.

HR Analytics and Reporting

• Prepare HR dashboards and management reports.
• Analyse HR data and provide insights for decision-making.

Administration and Operations (40%)

Procurement Support

• Process purchase requisitions and prepare LPOs.
• Ensure completeness and accuracy of procurement documentation.
• Verify delivery of goods and services.
• Support framework agreements and recurring procurements.

Facilities and Office Administration

• Oversee office maintenance, utilities, cleaning, and security.
• Manage office supplies and inventory.
• Coordinate office repairs, renovations, and layout changes.
• Supervise office assistants, drivers, and service providers.

Fleet and Asset Management

• Manage fleet servicing, insurance, fuel, and logbooks.
• Maintain fixed asset register and coordinate annual verification.
• Manage asset insurance and claims.

Compliance and Record Keeping

• Ensure procurement complies with internal policies and tax regulations.
• Maintain complete procurement files for audit.
• Support procurement reporting as required.

General Administrative Support

• Coordinate staff events and provide logistical support.
• Perform other HR and administrative duties as assigned.

Requirements

• Education: Bachelor’s degree in Human Resource Management, Business Administration, Procurement & Supply Chain Management, or a related field.
• Professional Certifications: Member of the Institute of Human Resource Management (IHRM). Certified Human Resource Professional of Kenya (CHRP-K). Membership with Kenya Institute of Supplies Management (KISM) with valid practicing certificate – desirable. Diploma in Purchasing & Supplies (CIPS Level 4 or equivalent) – desirable.
• Experience: Minimum 3 years of relevant experience. Experience in HR and administration within an international NGO or donor-funded environment preferred. Demonstrated experience in procurement, supplier management, and office administration. Strong knowledge of Kenyan labour laws and statutory requirements.

How to Apply

Interested and qualified candidates should apply through the following link: iDE Kenya Application Portal