Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. The Grants and Compliance Manager will be responsible for overseeing the full lifecycle of grants management and ensuring strict adherence to donor regulations and organizational policies, particularly for projects funded by the World Bank. The role involves managing compliance trackers, preparing financial and narrative reports, and providing technical guidance to project teams.
Key Responsibilities
Grants Management & Compliance
- Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and obligations.
- Ensure timely preparation and submission of high-quality narrative and financial reports in line with donor requirements.
- Track and follow up on all World Bank requests and actions throughout project implementation.
- Develop, implement, and oversee grant management systems to ensure compliance with World Bank and organizational requirements.
- Provide regular compliance updates and risk analysis to the project management unit.
- Coordinate Semi-Annual Audit preparations including but not limited to Audit ToR, preparation of audit trials, and supporting documentation.
Reporting & Tracking
- Establish and manage a centralized reporting system for donor deliverables and program milestones.
- Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
- Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
- Maintain documentation and records in compliance with audit and donor requirements.
Sub-Granting & Partner Oversight
- Lead the full cycle of sub-grant management, including development and dissemination of Requests for Applications (RFAs).
- Conduct due diligence and organizational capacity assessments of potential sub-grantees.
- Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
- Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
- Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.
Capacity Building & Technical Support
- Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.
- Design and deliver training sessions on donor compliance, reporting, and documentation standards.
- Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.
- Foster a culture of compliance, learning, and continuous improvement within the project.
Risk Management & Continuous Improvement
- Identify and address compliance risks related to grants and sub-grants.
- Recommend and implement improvements to policies, systems, and procedures.
- Ensure the project is audit-ready at all times and coordinate audit processes as required.
- Integrate lessons learned and best practices into future grants and compliance processes.
Skills & Competencies
- In-depth knowledge of World Bank regulations, donor compliance frameworks, and financial reporting standards.
- Excellent analytical, risk management, and problem-solving abilities.
- Strong organizational and project management skills with the ability to manage multiple priorities under tight deadlines.
- Excellent communication, negotiation, and interpersonal skills.
- High proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with grant management systems; experience with World Bank reporting platforms (e.g., STEP, Client Connection) is an asset.
- Fluency in English required.
Qualifications & Professional Experience
- BA/BSc/HND in Finance, Accounting, Audit, or a related field.
- Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects.
- Demonstrated experience working with World Bank–funded projects.
- Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.
- Experience coordinating donor audits and managing compliance documentation.
- Strong track record of providing technical assistance and capacity building to multi-level project teams and local partners.
- Experience working in multi-state or fragile/conflict contexts is highly desirable.
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