Fleet Operations Assistant

This role involves supporting efficient fleet operations by managing various administrative and logistical tasks essential for timely departures and adherence to operational standards within a distribution center environment.

Roles & Responsibilities

• Maintain strict control and accountability of vehicle keys.
• Track and manage driver reporting times, escalating late arrivals or no-shows, and adjusting driver schedules when required.
• Conduct staff briefings by issuing keys, paperwork, inspection forms, and gate passes to ensure on-time departures.
• Respond to driver and store support line inquiries and take appropriate action.
• Coordinate with the surveillance team to communicate and action any delays or operational changes.
• Conduct staff debriefs, verify compliance with schedules and SOPs, report any non-compliance to the Fleet Compliance Manager, and release staff at shift completion.
• Monitor, record, and report all departure, arrival, and return trips to the Distribution Centre.
• Allocate vehicles to delivery tickets and coordinate with drivers for execution.
• Ensure timely and accurate processing of all ticket documentation (TOS) to meet departure deadlines.
• Achieve departmental KPIs, particularly on-time delivery targets.

Minimum Requirements

• Degree in Supply Chain Management, Business administration or a related field
• 2+ years of experience in fleet planning and coordination and supply chain tracking.
• Familiarity with fleet management systems and logistics software is desirable.
• Basic understanding of vehicle maintenance and fleet operations.