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Fleet and Facilities Officer at Safal Group | Ajira Zone
Safal Group
Fleet and Facilities Officer Transport and Logistics Full-Time Senior-level(6+ yrs)
Job Description Role Overview
Manage the company’s fleet and facilities through efficient scheduling, maintenance planning, compliance monitoring, supplier coordination, and continuous improvement of operational standards to support productivity, cost control, and workplace safety.
Key Performance Areas
Fleet Management
Scheduling: Develop daily, weekly, and monthly driver schedules to optimize utilization.Maintenance: Coordinate fleet repairs, diagnostics, and planned maintenance; maintain service history records.Compliance: Maintain updated insurance, inspection, licensing, and renewal documentation with zero expiries.Efficiency: Monitor fuel usage, mileage, wear-and-tear, and overall fleet efficiency; drive corrective actions.Incidents: Manage accident reporting, incident investigations, and insurance claims to closure.Policy: Ensure strict compliance with traffic laws, safety standards, and internal fleet policies.Analytics: Analyze fleet operating costs and implement cost-saving initiatives.
Facilities Management
Infrastructure: Oversee maintenance and repairs for office blocks, utilities, and common areas; maintain an up-to-date asset register.Inspections: Conduct facility inspections, prepare condition reports, and oversee improvement action plans.Vendor Management: Manage suppliers for cleaning, repairs, waste disposal, fumigation, and landscaping.Projects: Coordinate space planning, refurbishments, and minor construction projects aligned with HSE standards.Utilities: Ensure timely payment of utilities and proactively manage outages.Environment: Lead plant and office fumigation schedules; maintain well-kept garden and surrounding areas.
Cleaning Services Oversight
Supervise outsourced cleaning teams for offices, washrooms, yards, factory areas, and warehouses.
Define cleaning schedules, checklists, and quality audits.
Budget & Procurement
Budgeting: Own the fleet, facilities, and cleaning budgets; track spend and forecast accurately.Procurement: Raise and track PRs/POs in SAP; support Procurement in vendor sourcing and contracting.
Requirements
Minimum Requirements
Education: Minimum Diploma in Logistics, Mechanical/Automotive Engineering, Facilities Management, or Business Administration.Experience: 7 years of hands-on experience in fleet and/or facilities administration.Industry Experience: Experience working in busy operations or industrial environments is preferred.Languages: Proficiency in English and Kiswahili.
Key Competencies
Fleet operations and maintenance planning.
Facilities upkeep and general maintenance management.
Strong vendor/contractor management and negotiation skills.
Budgeting, cost control, and analytical skills.
Strong administrative, coordination, and problem-solving abilities.
Excellent communication and interpersonal skills.
Proficiency in MS Office (Word, Excel, PowerPoint), Outlook, and Internet; SAP knowledge is an added advantage.
Personality Attributes
High integrity, dependability, confidentiality, and initiative.
Strong attention to detail and work ethic.
Ability to work independently with minimal supervision.
How to Apply Interested and qualified candidates should apply by following the link to the Safal Group recruitment portal: safal.mcidirecthire.com .
How to Apply Interested and qualified candidates should apply online through the Safal Group portal on MCI Direct Hire.
Click here to apply: Safal Group Application Portal
