The Finance Assistant Officer will work under the direct supervision of the Head of Support Services (HoSS) and in accordance with Peace Winds Japan Kenya (PWJ) policies and procedures. The role is responsible for supporting financial operations and ensuring smooth facilitation of field activities. The Finance Assistant Officer will collaborate closely with the management team and other staff, contributing to efficient financial management and compliance.
Key Roles and Responsibilities
Financial Management: Support the HoSS in managing USD and KES bank books. Update and maintain the cashbook in the NetSuite ERP system, ensuring all transactions are accurately recorded.
Reporting: Assist in the preparation and timely submission of monthly financial reports to headquarters. Assist in monthly account reconciliations, including bank and Mpesa reconciliations. Support donor reporting requirements in collaboration with the HoSS.
Cash Operations: Manage petty cash and conduct weekly counts (every Friday) in the presence of the HoSS or Finance Officer, ensuring proper documentation and filing.
Transaction Processing: Support the Finance Officer in processing payments through the NetSuite ERP system, ensuring all required supporting documents are complete, signed, and dated.
Documentation: Ensure accuracy, completeness, and proper filing of all Mpesa and bank records. Ensure original invoices are obtained for payments and properly filed with corresponding vouchers and supporting documents. Verify that all invoices are stamped with the PWJ/Donor “Paid” stamp and duly signed by suppliers.
Payroll: Support the Finance Officer and HR Officer in monthly payroll processing.
Other Duties: Perform any other duties as assigned by the supervisor.
Requirements and Qualifications
Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; OR a Diploma in the same fields.
Experience: Minimum of three (3) years’ relevant experience for Bachelor's degree holders OR minimum of five (5) years’ relevant experience for Diploma holders.
Certification: CPA Part I qualification will be an added advantage.
Technical Skills: Proficiency in NetSuite ERP system is required. Strong knowledge of financial management, budget control, and accounting processes, preferably within a humanitarian or non-profit organization. Solid understanding of current accounting standards, taxation, and best practices.
Soft Skills: Excellent planning, organizational, and time-management skills, with the ability to meet strict deadlines.
How to Apply
Qualified and interested candidates should submit their resume (maximum 2 pages) and a cover letter (maximum 1 page) detailing their relevant experience to recruit@peace-winds.or.ke. Please include the job title in the subject line. The deadline for applications is 25th March 2026. You are also required to indicate your expected salary in your application letter. Shortlisting will be done on a rolling basis. Hard copy applications will not be accepted.
How to Apply
Qualified and interested candidates should submit their resume (maximum 2 pages) and a cover letter (maximum 1 page) detailing their relevant experience to recruit@peace-winds.or.ke.
Key Submission Details:
Include Finance Assistant - Kakuma in the subject line.
Indicate your expected salary in the application letter.
Submit by 25th March 2026.
Note: Shortlisting is on a rolling basis. No hard copies.
