Finance Assistant

Key Responsibilities

Debt Collection

• Follow-up on collections from customers via calls, emails and visits to ensure collection targets are achieved month-on-month
• Maintaining strong relationships with customers, providing excellent customer service, and addressing their queries
• Initiating collection actions, such as demand notices, suspension letters, and legal proceedings to clear all outstanding debts
• Prepare and circulate accurate customer statements of accounts to assist with collections
• Negotiating payment plans, deadlines, and terms with customers
• Collection of WHT certificates from customers
• Ensure 90% of invoices do not go beyond 90 days

Financial Accounting

• Maintain accurate ledgers in Zoho Books by ensuring monthly reconciliations are done
• Reconcile cash and bank entries with deposits and expenses daily
• Ensure all transactions have supporting documents stored in ZohoBooks, Zoho Workdrive, and physical files where applicable
• Report daily cash balances
• Petty Cash management

Fiscal Compliance

• Calculate and file VAT taxes accurately and on time
• Ensure WHT deductions are made and paid to KRA on time
• Collect WHT certificates from KRA and send them to vendors promptly
• Accurately deduct and pay all statutory and PAYE taxes to the KRA, NSSF, and NHIF

Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field
• Professional accounting certifications e.g. CPA, ACCA etc.
• Minimum of 1–2 years of relevant work experience in accounting or finance
• Willingness to embrace the complexities of scaling, to get involved in operational tasks where necessary, and remarkable enthusiasm and willingness to support PAIX's growth
• Excellent written and verbal communication skills
• Strong analytical skills and attention to detail, with the ability to interpret data and make data-driven decisions