Transport and LogisticsFull-TimeJunior-level(1-2 yrs)
Job Description
Human Asset Consultants Ltd is seeking an Export Administration Officer to manage and reconcile export customs entries, support VAT refund processes, and ensure full compliance with Kenya Revenue Authority (KRA) and customs requirements. The role involves managing audit preparation, handling reconciliation backlogs, and liaising with both internal and external stakeholders.
Key Responsibilities
Reconcile all export customs entries from FY2022 onwards against shipping documents, commercial invoices, packing lists, and export declarations.
Develop a reconciliation tracker showing matched, unmatched, and pending entries by period. Flag and escalate all discrepancies with root cause notes.
Maintain a submission log tracking Certificates of Export (COE) status and timelines.
Compile and validate all export documentation required for VAT refund submissions covering the FY2022 backlog period (customs export entries, invoices, proof of export).
Review and verify accuracy and completeness of export documentation in line with KRA and customs requirements.
Collaborate with Finance to prepare VAT refund submissions with full supporting documentation.
Identify, document, and escalate discrepancies in a timely manner.
Maintain accurate, audit-ready records throughout the contract period.
Liaise with customs agents, freight forwarders, and internal stakeholders as needed.
Any other assigned tasks and duties from time to time.
Required Qualifications and Competencies
Degree in Logistics, Procurement and Supply Chain or a related field.
Minimum 2 years' experience in export operations, customs compliance, or trade finance.
Working knowledge of Kenya customs regulations, export documentation, and KRA VAT refund processes.
Knowledge of customs processes for horticultural products.
Demonstrated experience handling reconciliation backlogs or audit preparation.
Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is an advantage.
Excellent attention to detail in IMPEX documentation.
Strong organizational and time management skills.
Good communication skills with internal and external stakeholders (suppliers, agents, airlines).
Problem-solving and quick decision-making skills under pressure.
Strong analytical skills.
Ability to work independently, meet deadlines, and manage a high-volume backlog.
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