Executive Assistant to the Chief Executive Officer (CEO)

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s complex calendar, scheduling meetings with policymakers, healthcare leaders, donors, partners, and internal teams.
• Prepare agendas, briefing materials, presentations, and background documents for meetings and events.
• Draft, review, and manage correspondence on behalf of the CEO and the National Office.
• Receive, register, distribute, and transmit official documents, correspondence, and records on behalf of the National Office.
• Send, receive, and manage official emails on behalf of the National Office, ensuring timely, accurate, and professional communication.
• Maintain secure and organized filing systems for electronic and physical documents.
• Handle confidential and sensitive information with discretion.

Policy & Stakeholder Engagement Support

• Coordinate meetings and communications with government bodies, regulators, medical councils, and professional associations.
• Track policy-related correspondence, submissions, and deadlines.
• Support preparation and circulation of briefing notes, policy documents, and follow-up communications.

Fundraising & Partnership Support

• Coordinate donor and partner communications, including meeting requests, follow-ups, and documentation.
• Assist in preparation, transmission, and tracking of proposals, agreements, and reports.

Meeting & Event Coordination

• Organize Standing Committee, National Executive Committee, National Governing Council, and Annual General Meetings, including circulation of notices, agendas, minutes, and action items.
• Manage official communications and documentation related to conferences, fundraising events, and stakeholder engagements.

Office & CEO Operations Management

• Track incoming and outgoing correspondence to ensure deadlines and responses are met.
• Support administrative and strategic projects as assigned.

Qualifications & Experience

• Bachelor’s degree or equivalent professional qualification.
• 5+ years of experience supporting senior executives, preferably in healthcare, medical associations, nonprofits, or policy-focused organizations.
• Experience working with boards, senior stakeholders, or fundraising teams is highly desirable.

How to Apply

Interested applicants should address their application, CV and contact details of three referees to info@kma.co.ke by Wednesday 18th March 2026. Please note that only shortlisted candidates will be contacted.