Administration and Office SupportFull-TimeEntry-level(0-1 yr)
Job Description
Executive Assistant - Marketing Operations
Salix Data is seeking an Executive Assistant - Marketing Operations for a full-time, office-based role in Nairobi. This position is designed to provide high-level administrative, marketing, and operations support to senior leaders, ensuring seamless collaboration across international teams.
Key Responsibilities
Executive Support
Manage calendars, meetings, and scheduling priorities
Organize and monitor inbox communication
Coordinate travel and logistics
Prepare meeting materials and track follow-ups
Support document and presentation preparation
Marketing & Content Support
Coordinate and schedule social media content
Support email marketing campaigns
Draft and edit content
Conduct market and competitor research
Support LinkedIn presence and content consistency
Operations & Project Coordination
Maintain KPI trackers and performance reports
Update CRM systems and track pipelines
Coordinate projects and follow up on deliverables
Track tasks across teams and stakeholders
Support reporting and dashboard preparation
AI-Enabled Support
Use AI tools (e.g., ChatGPT) to support research, content drafting, workflow organization, and data management.
Working Arrangement & Expectations
This is a full-time, office-based position, with attendance required Monday to Friday.
This role follows the U.S. Eastern Time Zone (ET). Depending on the time of year, working hours will be either 3:00 PM – 12:00 AM or 4:00 PM – 1:00 AM (Kenyan time) to align with U.S. Daylight Saving Time changes.
Employees are expected to work on Kenyan public holidays that fall on regular workdays, based on business requirements.
To meet operational and team needs, the successful candidate may be required to relocate if necessary for the role.
Qualifications & Requirements
Must-Have Skills
Excellent written English and strong attention to detail
Strong organizational and planning ability
Clear and confident communication skills
Experience supporting senior leaders or teams
Ability to create structured presentations (PowerPoint)
Familiarity with AI tools such as ChatGPT
Strong research and analytical thinking
Ability to manage competing priorities effectively
Preferred Experience
Marketing coordination or content support
CRM systems and pipeline tracking
KPI reporting or dashboard tracking
Project coordination or operations support
Experience in consulting or agency environments
Personal Attributes
Takes ownership and follows through on tasks
Thinks ahead and anticipates needs
Pays attention to detail without losing the bigger picture