Events Coordinator

• Event Planning & Execution: Support the planning, organization, and execution of events at all stages, ensuring logistical arrangements are properly handled.
• On-site Support: Provide on-site assistance during event preparation, implementation, and dismantling in line with company standards.
• Vendor Coordination: Assist in coordinating with vendors, suppliers, contractors, and service providers as required.
• Documentation: Prepare event-related documents such as agreements, schedules, briefs, and checklists under supervision.
• Client Engagement: Work closely with clients under guidance to understand their event goals, preferences, and preliminary budget considerations.
• Sourcing: Contribute to sourcing suitable venues, décor, equipment, and service providers for social, corporate, virtual, and hybrid events.
• Creative Support: Support the development of event ideas, themes, and layouts aligned with client expectations.
• Materials Preparation: Assist in preparing event programs, participant materials, and branded items.
• Communication: Provide support in event-related communication including invitations, confirmations, and follow-ups.
• Promotion: Contribute to promotional initiatives such as social media engagement and basic marketing activities.
• Budgeting: Help monitor event costs and maintain simple budget tracking records as directed.
• Logistics: Support coordination of transportation, accommodation, and other logistics for guests, staff, or suppliers when necessary.
• Timeline Monitoring: Assist in monitoring event timelines to ensure deliverables are met as scheduled.
• Problem Solving: Provide support in resolving on-site issues and refer complex matters to the supervisor when needed.
• Post-Event Reporting: Participate in post-event reviews, including collecting feedback and compiling summary reports.
• Record Keeping: Maintain accurate and well-organized event documentation, supplier databases, and records.
• Innovation: Contribute ideas aimed at enhancing event delivery and improving client and guest satisfaction.

Job Specifications and Qualifications

• Diploma in Hospitality, Business Management, Tourism, Communication, or a related field.
• At least two (2) years of experience in events, hospitality, customer service, or a similar support role.
• Basic understanding of event planning and coordination.
• Willingness to work flexible hours and travel when required.

Key Competencies

• Innovative thinking with interest in creative event design.
• Effective time management abilities.
• Strong planning and organizational skills with the capacity to handle multiple tasks simultaneously.
• Keen attention to detail.
• Strong written and verbal communication skills with a personable demeanor.
• Ability to perform efficiently in high-pressure and dynamic environments.
• Customer-focused approach with a positive and professional attitude.

How to Apply

Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position as subject of email.