Driver/Office Support

Key Responsibilities

Transport and Logistic Support

• Provide driving services to the PMU and other assigned staff as instructed.
• Manage planning and scheduling via Outlook Calendar and register transportation requests.
• Handle bank transfers, supplier payments, and conduct cash purchases for REPLAN.
• Deliver and collect mail, documents, supplies, and other items as required.
• Ensure strict adherence to traffic rules and regulations and follow appropriate protocols in the event of an accident.
• Ensure the vehicle is equipped with necessary documentation (insurance, logs) and supplies (first aid kit, maps, spare parts).

Guest Management & Protocol Liaison

• Meet official and high-ranking personnel at the airport and facilitate immigration and customs formalities.
• Drive assigned IUCN vehicles for the transportation of staff, guests, and authorized personnel.
• Assist with visa application processes (manual and electronic), including submission and collection for REPLAN staff.

Vehicle Maintenance Management

• Maintain the vehicle in optimal running condition, overseeing minor repairs, oil changes, and cleaning.
• Perform daily maintenance checks on oil, water, battery, brakes, and tires.
• Maintain clear daily logs of mileage, gas consumption, and official trips.
• Coordinate with the Procurement and Operations Officer for major repairs and ensure timely insurance renewals.

Administrative & Project Team Support

• Assist in planning and participate in field work activities.
• Take notes during meetings and field assignments.
• Handle basic office operations including photocopying, printing, and document delivery.
• Act as a backup for the Front Office Administration Assistant, including answering phones and managing visitor registration.
• Coordinate with taxi companies and manage simple Excel forms for basic inventory and transfers.

Requirements

Education

• A University degree in any area of study is required.
• A Professional Certificate in computer packages.
• Possession of a valid and clean driver’s license.
• A mechanical certificate is mandatory.
• Training in defensive driving skills is required.

Experience

• Minimum of 8 years’ professional driving experience, with at least 5 years within the private or public sector.
• Exceptional knowledge of urban and rural road networks and driving conditions in Kenya.
• A clean driving record with no history of major accidents or traffic violations.

Skills and Competencies

• Proficiency in English and Swahili.
• Strong verbal and written communication skills.
• Excellent interpersonal skills with the ability to work in multi-cultural environments.
• Ability to handle sensitive information with discretion and confidentiality.
• Punctuality, reliability, and a customer-focused mindset.
• Proficiency in operating computerized business machines and office equipment.
• Strong organizational skills with the ability to prioritize multiple tasks under pressure.