Role Purpose
The Driver and Administrative Assistant delivers safe transport, administrative, and logistical support. Key duties include managing vehicle maintenance and optimizing daily office efficiency.
Key Responsibilities
Driving & Vehicle Maintenance
- Safely transport staff, visitors, and cargo to designated locations using efficient routes.
- Adhere to traffic laws and organizational security, safety, and vehicle policies.
- Maintain precise vehicle logbooks, fuel records, and mileage reports.
- Conduct daily inspections, maintain vehicle cleanliness/fueling, and coordinate repairs, servicing, and insurance renewals.
- Ensure that all assigned vehicles remain clean, roadworthy, and sufficiently fueled.
Administrative & Logistics Support
- Assist with collecting quotes, purchasing items, and tracking office inventory.
- Handle filing, scanning, printing, document distribution, and official mail/courier delivery.
- Assist with field schedules, airport transfers, loading/unloading materials, and maintaining an orderly office environment.
Compliance and Safety
- Adhere to organizational policies, health and safety procedures, security protocols, and safeguarding requirements.
- Promptly report all accidents, incidents, or security concerns.
- Protect the confidentiality of organizational data and documentation.
Qualifications and Requirements
- Possession of a valid driver’s license with an unblemished driving record.
- Defensive driving certification is highly advantageous.
- Completion of secondary education (High School Certificate) as a minimum requirement.
- A diploma or certificate in Office Administration, Business Administration, Logistics, or a related discipline is preferred.
- Fundamental computer literacy, with proficiency in Microsoft Word, Excel, Outlook, and email systems.
- Certified training in First Aid is considered an asset.
- Fluency in both written and spoken English and Kiswahili; additional ability to speak the local language is a distinct advantage.
Experience
- At least 3 years' experience as a professional driver.
- Demonstrated experience providing administrative or office support.
- Experience working with NGOs, development organizations, or corporate offices is an added advantage.
- Familiarity with Dadaab and surrounding areas will be an advantage.
Key Competencies
- Excellent knowledge of road safety, driving laws, and time management.
- High level of integrity, confidentiality, and professional communication.
- Ability to work independently, multitask, and work as part of a team.
- Flexibility: Willingness to work evenings, weekends, or holidays as required by operational needs.
Additional Requirements
- Candidates currently residing in Dadaab will be given preference due to the operational requirements of the role.
- May be required to work evenings, weekends, or public holidays depending on operational needs.
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