Deputy Director, Records Management

The Deputy Director, Records Management oversees the development and implementation of records management systems, ensuring legal compliance, secure record-keeping, efficient access to information, and effective knowledge management within the Authority. Reporting to the Director, Corporate Services, the role is critical in maintaining the integrity and accessibility of the Authority's information assets.\n\n### Key Responsibilities\n- Implementing records management policies, strategies, work plans, legislations, guidelines, procedures, regulations, norms, standards and programmes.\n- Managing the Authority’s registry and resource Centre.\n- Setting up and reviewing records management systems to ensure effective records management and facilitate effective knowledge sharing across the Authority.\n- Developing and implementing a Data Protection Policy; Liaising with the office of Data Protection Commissioner on data protection matters.\n- Ensuring the Resource Centre incorporates appropriate information resources to support training.\n- Classifying records according to indexing methods and protocols provided in the Authority’s/Government prevailing guidelines.\n- Coordinating the transfer of inactive records to the Kenya National Archives (KNADS) for semi-active storage and or disposal according to the Records and Information Act.\n- Identifying and implementing improvements in internal documents and record management processes.\n- Ensuring confidentiality of the Authority’s records in line with the Government Official Secrets Act.\n- Ensuring appropriate quality control within records management systems.\n- Maintaining a Risk Management Register and advising on mitigating measures for addressing risks in records management.\n- Developing and implementing business continuity plans in records management.\n- Implementing Business Process Re-engineering (BPR) in records management.\n- Facilitating stakeholder engagement and foster a corporate culture that promotes ethical practices and good corporate citizenship.\n\n### Requirements for Appointment\n- Cumulative service period of fifteen (15) years’ relevant work experience, three (3) of which should have been at the grade of Assistant Director, Records Management or in a comparable position.\n- Bachelor’s Degree in Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualification from a recognized institution.\n- Master’s Degree in Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualification from a recognized institution.\n- Membership to a professional body where applicable.\n- Leadership course lasting not less than four (4) weeks from a recognized institution.\n- Proficiency in computer applications.\n- Demonstrated professional competence and ability as reflected in work performance and results.\n\n### How to Apply\nInterested candidates should ensure their applications reach the Authority by 22nd April, 2026 at 5:00 p.m. (East Africa Time). Note: Only shortlisted candidates will be contacted for interviews.\n\nApplications should be addressed to:\nChief Executive Officer,\nKenya Medical Supplies Authority,\nP.O BOX 47715-00100, NAIROBI.\nAttn: Director, Corporate Services.