Deputy Director, Administration

Key Responsibilities

• Policy & Strategy: In charge of the development, implementation, and review of department policies, strategies, standards, guidelines, and procedures.
• Workplace & Safety: Coordinate the maintenance of the workplace environment, safety, hygiene, and sanitation.
• Personnel Management: Manage administrative personnel and ensure their training needs are identified and addressed.
• Resource Management: Ensure prudent utilization of resources allocated to the department, including office space allocation and control of equipment.
• Transport & Logistics: Coordinate the overall provision of transport and logistics to NLAS staff.
• Asset Management: Control and monitor the location and movement of equipment, and maintain custody of asset registers and infrastructure maintenance.
• Budgeting & Planning: Coordinate the preparation of departmental budgets and work plans.
• Collaboration & Advisory: Coordinate interdepartmental activities and provide technical advice to the Board and Chief Executive Officer on administrative functions.
• Outsourced Services: Oversee the management of outsourced services and ensure compliance with Service Level Agreements (SLAs).
• Reporting: Coordinate the preparation and submission of periodic departmental reports.

Qualifications and Experience

• At least fifteen (15) years cumulative work experience, three (3) of which should have been at the grade of Assistant Director, Administration Services or in a comparable position in the Private or Public sector.
• Bachelor’s degree in Public Administration, Business Administration, Business Management, or equivalent qualification from a recognized institution.
• Master’s degree in Human Resource Management, Human Resource Development, Industrial Relations, Business Administration, Transport and Logistics, or equivalent qualification from a recognized institution.
• Post graduate Diploma in Human Resource Management, Industrial Relations, or equivalent qualifications from a recognized Institution.
• Membership to a relevant professional body.
• Certificate in Leadership Course.
• A valid practicing license where applicable.
• Demonstrated merit and ability as reflected in work performance and results.
• Must satisfy the requirements of Leadership and Integrity as set out in Chapter six (6) of the Constitution of Kenya.