Corporation Secretary

This role involves providing comprehensive legal and governance support to the Council and the Institution's leadership at Alupe University College, a Constituent College of Moi University.

Job Description (Responsibilities)

• Guide the Council on their duties and responsibilities, including on matters of governance.
• Assist the Council in carrying out the following governance functions:
  • Council induction and training.
  • Updating the Council and Committee Charters.
  • Preparation of Council work plans.
  • Council Evaluation.
  • Governance Audit.
  • Implementation of the Code of Conduct and Ethics.
• Ensure timely preparation and circulation of Council and Committee papers.
• Timely prepare and circulate Council and Committee minutes.
• Be the custodian of the seal of the Institution and account to the Council for its use.
• Maintain and update the register of the conflicts of interest.
• Ensure that Council members are aware of all relevant laws affecting the Institution.
• Facilitate effective communication between the Institution and Stakeholders.
• Ensure that annual returns are promptly filed with the relevant authorities.
• Except in exceptional circumstances, ensure that Board and Committee papers are circulated in advance of any meeting.
• Perform any other relevant duty as may be assigned by the Vice Chancellor or Council from time to time.

Job Specification (Qualifications and Experience)

To be considered for this position, applicants must meet the following specifications:

• Education: Bachelor Degree in Laws/Social Sciences from an accredited and recognized Institution.
• Experience: Three (3) years of experience as a Corporation Secretary or in a similar position in the public sector.
• Professional Certification: Must be a Certified Secretary (CS).
• Membership: Membership of the Institute of Certified Secretaries of Kenya and in good standing.
• Skills: Proficiency in computer applications. Demonstrated merit and ability as reflected in work performance and results.
• Added Advantage: Certificate in a leadership course lasting not less than four weeks from a recognized institution will be an added advantage.

Terms of Service

The position of Corporation Secretary shall be on Permanent & Pensionable terms upon satisfactory completion of a six (6) months probation period and subject to satisfactory performance as appraised by the respective supervisor. This term applies to other advertised positions concurrently (Assistant Student Counsellor III and Lecturer (Geotechnical engineering/Mineral processing)).