Assistant Procurement Officer

Role Overview

The Assistant Procurement Officer is responsible for supporting Tom Mboya University's supply chain operations through the implementation of procurement policies, strategies, and procedures. This role involves coordinating the acquisition of goods and services, maintaining accurate inventory records, and ensuring compliance with regulatory requirements and ethical standards to ensure efficient institutional operations.

Key Duties and Responsibilities

• Policy and Strategy: Developing, reviewing, and implementing procurement policies, strategies, regulations, and procedures to ensure efficient supply chain management.
• Operational Coordination: Coordinating the purchasing and control of materials to support operational needs and preparing/maintaining the procurement manual and templates.
• Compliance and Auditing: Overseeing internal auditing and evaluation of procurement processes to enhance compliance and efficiency; monitoring compliance with regulatory requirements and ethical standards.
• Asset Management: Coordinating the identification and disposal of unserviceable, obsolete, and surplus stores and equipment; managing the institutional assets register (preparation, maintenance, transfer, and valuation).
• Digital Systems: Ensuring the effective use and management of the e-Procurement system for transparent and efficient transactions.
• Budgeting and Planning: Consolidating procurement budgets and plans to align with institutional goals and objectives.
• Inventory Control: Ensuring the safe custody and proper storage of procured goods; overseeing periodic stock-taking and stock audits to maintain accurate inventory records.
• General Duties: Performing any other relevant duties and responsibilities as may be assigned by the supervisor from time to time.

Requirements for Appointment

• Minimum six (6) years’ cumulative relevant work experience, out of which three (3) must have been at the level of Senior Procurement Assistant Grade 9 or equivalent.
• Bachelor’s degree in Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Chain Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management option), or equivalent qualification from a recognized and accredited institution.
• Relevant technical and professional certification from a recognized institution.
• Registered with the relevant professional body with a valid membership/practicing license.
• Proficiency in the relevant computer applications.

How to Apply

Applications should be accompanied by a detailed up to date curriculum vitae, certified true copies of academic and professional certificates, National Identity Card or Passport, together with testimonials and other relevant supporting documents.

Qualified candidates must submit three (3) hard copies of their application, clearly indicating the reference number of the position applied for to the address below and email scanned coloured copies of the same documents compiled into a single PDF file to recruitment@tmu.ac.ke.

The Vice-Chancellor
Tom Mboya University
P. O. BOX 199 - 40300
HOMA-BAY

Applications must be received on or before Tuesday 14th April, 2026 by 5:00 PM (1700hrs).