Administration and Office SupportFull-TimeJunior-level(1-2 yrs)
Job Description
Pwani Oil Products Limited is seeking an Assistant Executive-Personal Assistant (PA) to provide high-level administrative support to executive leadership. Pwani Oil is a prominent manufacturer in Kenya, refining over 620 metric tonnes of oil daily and producing quality laundry and bathing soaps. The successful candidate will be responsible for managing complex schedules, facilitating strategic communication, and ensuring operational follow-through on management decisions.
Responsibilities
Executive Calendar & Schedule Management: Ensure effective time management by proactively managing complex calendars, coordinating meetings, and resolving scheduling conflicts.
Strategic Communication & Correspondence Management: Serve as the primary liaison for internal and external stakeholders by screening, prioritizing, and responding to communications, while drafting, editing, and ensuring professional, timely correspondence and documentation.
Meeting Coordination, Documentation & Follow-Up: Drive meeting effectiveness by preparing and circulating agendas and materials in advance, accurately capturing minutes, and ensuring timely closure of action points from key management committees.
Action Item Execution & Operational Follow-Through: Track, monitor, and ensure completion of action items within agreed timelines, proactively identifying and resolving operational challenges to support management decisions.
Project, Process & Reporting Excellence: Support leadership through timely delivery of projects, accurate and insightful reports, diligent tracking of ROPES/ROIs and related action points, and ensuring quality, relevance, and decision-ready information.
Skills and Qualifications
Bachelor's degree in business management or a related field.
2-3 years of experience in a similar role.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) for documentation, data analysis, presentations, and communication.
Strong understanding of regulatory, compliance, and legal requirements to ensure alignment with company policies.
Awareness of emerging technologies and digital trends, including automation, artificial intelligence, and collaboration tools.
Willingness to participate in ongoing professional development opportunities to stay current with industry trends and best practices.
How to Apply
Interested and qualified candidates should send their updated CV to: Jobs@pwani.net by the deadline of 6th March 2026.
How to Apply
Send your CV to: Jobs@pwani.net. The deadline for application is 6th March 2026.