Assistant Executive-Personal Assistant (PA)

Responsibilities

• Executive Calendar & Schedule Management: Ensure effective time management by proactively managing complex calendars, coordinating meetings, and resolving scheduling conflicts.
• Strategic Communication & Correspondence Management: Serve as the primary liaison for internal and external stakeholders by screening, prioritizing, and responding to communications, while drafting, editing, and ensuring professional, timely correspondence and documentation.
• Meeting Coordination, Documentation & Follow-Up: Drive meeting effectiveness by preparing and circulating agendas and materials in advance, accurately capturing minutes, and ensuring timely closure of action points from key management committees.
• Action Item Execution & Operational Follow-Through: Track, monitor, and ensure completion of action items within agreed timelines, proactively identifying and resolving operational challenges to support management decisions.
• Project, Process & Reporting Excellence: Support leadership through timely delivery of projects, accurate and insightful reports, diligent tracking of ROPES/ROIs and related action points, and ensuring quality, relevance, and decision-ready information.

Skills and Qualifications

• Bachelor's degree in business management or a related field.
• 2-3 years of experience in a similar role.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) for documentation, data analysis, presentations, and communication.
• Strong understanding of regulatory, compliance, and legal requirements to ensure alignment with company policies.
• Awareness of emerging technologies and digital trends, including automation, artificial intelligence, and collaboration tools.
• Willingness to participate in ongoing professional development opportunities to stay current with industry trends and best practices.

How to Apply

Interested and qualified candidates should send their updated CV to: Jobs@pwani.net by the deadline of 6th March 2026.