Assistant Accountant Payables

Key Responsibilities

Invoice Processing

• Receive, verify, and post supplier invoices into the accounting system.
• Match invoices to purchase orders and delivery notes.
• Resolve any discrepancies with the procurement department and suppliers.

Payments Management

• Prepare payment schedules including cheques, EFT, RTGS, and mobile payments.
• Ensure all payments are made on time in accordance with agreed credit terms.
• Obtain all required approvals before processing payments.

Reconciliations

• Perform monthly supplier statement reconciliations.
• Investigate and resolve any outstanding balances and variances.

Records and Compliance

• Maintain accurate and organized accounts payable records.
• Ensure compliance with internal controls, tax regulations, and company policies.
• Support audit processes by providing necessary documentation.

Reporting

• Prepare Accounts Payable (AP) ageing reports.
• Assist in month-end closing activities.
• Provide detailed payment and expenditure analysis as required.

Stakeholder Management

• Respond to supplier queries professionally and promptly.
• Liaise with procurement, stores, and other departments regarding invoice matters.

Key Performance Indicators (KPIs)

• Invoice processing turnaround time
• Accuracy rate in postings
• Timeliness of payments
• Number of reconciliation discrepancies
• Audit compliance score

Requirements and Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, or a related field.
• CPA Part or equivalent qualification is preferred.
• 2-3 years of experience in an accounts payable or finance role.
• Practical experience with ERP/accounting systems.

How to Apply

Email your CV and relevant documents to hr@kenchic.com with the subject "Assistant Accountant Payables" by close of business Friday 13th March 2026.