Administrative Secretary

The Administrative Secretary at the University of Eastern Africa, Baraton (UEAB) is responsible for providing high-level administrative and secretarial support to facilitate efficient office operations and service delivery. The role involves managing sensitive records, coordinating schedules, and serving as a communication link between the supervisor and various stakeholders, including students and staff.

Key Responsibilities

• Perform administrative and official duties as assigned by the supervisor to ensure smooth office workflow.
• Handle typing, data entry, and information processing for the preparation of official office documents used in decision-making.
• Maintain and safeguard office records and sensitive information, ensuring they are organized and accessible when needed.
• Manage correspondence by responding to emails and queries, and communicate administrative matters on behalf of the supervisor.
• Assist in the implementation and coordination of office functions and operational service delivery.
• Provide professional assistance to students, employees, and other stakeholders visiting or contacting the office.
• Prepare professional reports, committee minutes, and other official documents.
• Manage the supervisor’s itinerary, including scheduling appointments and providing timely reminders for upcoming events.
• Coordinate general office services and activities to improve efficiency and effectiveness.

Qualifications and Requirements

• Academic Background: Must possess a Bachelor’s Degree in Office Administration, Office Management, English, Communication, or an equivalent field with at least Second Class Upper Division from a recognized university.
• Secondary Education: Must have a KCSE mean grade of at least C+ or its equivalent.
• Work Experience: At least 3 years of relevant experience in administrative and secretarial duties, specifically in office and records management, preparation of reports, and scheduling.
• Technical Skills:
  • Computer typing speed of at least 50 words per minute.
  • Ability to write using Short Hand.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook), LaTeX, E-Learning platforms, and the Internet.
• Professional Certification: A relevant recognized professional qualification such as CPS (K) Final or secretarial certificates is considered an added advantage.

How to Apply

Please submit your application as one merged PDF document including:

• Cover letter
• Curriculum Vitae indicating telephone number, e-mail address, and salary expectation
• Academic certificates and transcripts
• Testimonials and a copy of the National ID
• Letters of recommendation from three professional referees, including a letter from your church pastor and their contact information

Applications should be addressed to: The Director of Human Resource Administration
University of Eastern Africa, Baraton (UEAB)
P.O. Box 2500 – 30100
Eldoret, Kenya

Applications may be submitted physically or via email to: dvcfinance@ueab.ac.ke and copied to: hrm@ueab.ac.ke.

All applications should reach the office on or before Monday, June 08, 2026, at 5:00 pm.