Administrative Assistant - Maternity Cover (Athi River School)

Key Responsibilities

• Administrative Support: Provide comprehensive support to the School Principal, including preparing documents for internal and external meetings (photocopying, binding, filing).
• Front Office & Public Relations: Facilitate the public relations function of the front office and manage internal displays like brochures and posters on notice boards.
• Records Management: Maintain custody of student attendance registers, confidential documents, and the school’s student roster, ensuring they are updated termly.
• Communication: Draft letters, memorandums, reports, and emails for stakeholders. Lead the preparation and distribution of the school newsletter and parent letters.
• Social Media & Marketing: Coordinate with the marketing team to share regular school updates for social media platforms.
• Logistics & Meetings: Facilitate logistical arrangements for weekly, monthly, and quarterly meetings. Provide administrative services and take minutes for various meetings.
• PTA Coordination: Assist in managing Parent-Teacher Association (PTA) communications and meetings.
• Organization: Create and maintain both electronic and physical filing systems.
• Other Duties: Perform any other duties as assigned by your line coach.

Requirements and Qualifications

• Education: Bachelor’s degree or Diploma in Office Administration or Management.
• Experience: 2-4+ years of experience as an Administrative Assistant, preferably within an established startup, large company, or school environment.
• Software Proficiency: Experienced in Google software suite (Google Calendar, Docs, Sheets, Gmail, etc.) as well as Microsoft Office (Word, Excel, PowerPoint).
• Communication Skills: Strong writing skills for official communication and skilled in creating posters and certificates.
• Organizational Skills: Excellent organizational, planning, and time management skills; able to handle many moving parts while maintaining high standards.
• Analytical Skills: Demonstrated capacity to analyze complex situations and solve problems.
• Attention to Detail: Exceptional ability to think strategically while managing fine details; conscientious and detail-oriented.
• Personal Attributes: Flexible, adaptable, proactive, and enthusiastic approach to work. Must be comfortable with mutual vulnerability and a high-feedback culture.
• Discretion: Ability to exercise discretion in handling sensitive matters.

How to Apply

Interested and qualified candidates should apply online through the Nova Pioneer recruitment portal. Visit the application page directly at novapioneer.applytojob.com.