Administrative Assistant

Main Responsibilities

Finance Support

• Provide comprehensive administrative support to finance operations, including processing invoices, expense claims, payment requests, and maintaining petty cash records.
• Support budget tracking and expense monitoring and assist in the preparation of basic financial reports and summaries.
• Maintain accurate, well-organized financial records, filing systems, and supporting documentation to facilitate audits and financial reviews.
• Ensure timely submission of financial documentation and compliance with internal financial controls, policies, and procedures.

Human Resource Support

• Provide administrative support across the full employee lifecycle, including recruitment, onboarding, confirmation, and offboarding processes.
• Coordinate recruitment activities, including scheduling interviews, preparing interview materials, and communicating with candidates.
• Administer employee benefits and support staff welfare initiatives.
• Assist in the planning and coordination of training programs, performance appraisals, and internal HR activities.
• Ensure compliance with HR policies, labour laws, and internal procedures, and provide support during audits when required.

Procurement Support

• Support procurement processes by preparing purchase requisitions, purchase orders and supplier documentation in line with approved procedures.
• Maintain accurate records of supplier, contracts, purchase orders and delivery notes.
• Support inventory and asset management, including tracking, documentation and periodic stock checks.
• Ensure procurement activities comply with organizational policies, budgets and ethical standards.
• Track inventory levels and coordinate replenishment of office supplies and consumables.

Qualifications and Experience

• Degree or Diploma in Business/Finance/Accounting/Social Sciences.
• Higher Diploma in HR.
• Proficiency in computers and ability to work with HRMIS systems.
• Knowledge of HR practices, procurement processes and basic financial principles is highly desirable.
• At least 2 years’ experience in an administrative role.

How to Apply

Applications are invited from candidates to fill the above position. An application letter and CV ONLY outlining your suitability for this position should be forwarded via email to NBO.Recruitment@swissport.com clearly indicating the position on the subject line.