Administration Officer

Key Performance Areas

Travel & Logistics

• Coordinate employee and visitor travel, accommodation, and airport transfers.
• Maintain a travel calendar and process related PRs/POs in SAP.
• Reconcile travel and hotel expenses.

Events & Meeting Coordination

• Organize company events and meetings (onsite and offsite).
• Manage office supplies and stationery; maintain accurate stock records.
• Create PRs, reservations, and gate passes for various departments in SAP.

Vendor, Catering & Facilities Oversight

• Oversee outsourced catering and housekeeping operations.
• Ensure hygiene, sanitation, PPE compliance, and canteen statutory requirements.
• Manage catering contracts, invoices, and service SLAs.

Budget & Procurement

• Manage travel, hotel, and stationery budgets, including forecasting and spend tracking.
• Liaise with Procurement to source vendors and monitor delivery/performance.

Requirements

Minimum Qualifications

• Bachelor’s degree in Business Management (required).
• Higher Diploma in Administration or Hospitality Management (added advantage).
• 5+ years of relevant administration experience.
• Experience working in busy operations or an industrial environment is preferred.

Key Competencies

• Strong vendor management and supervisory skills.
• Excellent customer service and communication abilities.
• Analytical problem-solving and sound judgment.
• High attention to detail, planning, and process improvement capability.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Working knowledge of SAP is essential.

Additional Attributes

• Languages: Proficiency in English and Kiswahili.
• Pleasant personality with strong interpersonal skills.
• Culturally aware, flexible, and adaptable.
• Ethical, diligent, and target-oriented.
• Strong organizational skills and the ability to work under pressure.

How to Apply

Interested and qualified candidates should apply online via the Safal Group recruitment portal at safal.mcidirecthire.com.