Admin & Operations Officer

MGI Alekim LLP is seeking a dedicated Admin & Operations Officer to support the coordination of daily office operations and ensure the smooth running of the firm. The successful candidate will play a vital role in managing office resources, coordinating communications, and supporting various departments with their administrative needs. The firm is licensed and regulated by the Institute of Certified Public Accountants of Kenya (ICPAK).

Key Responsibilities and Duties

• Office Coordination: Support the coordination of daily office operations to ensure smooth running of the firm.
• Resource Management: Assist in managing office resources, supplies, and administrative systems.
• Internal Communication: Coordinate internal communication and support different departments with administrative needs.
• Meeting Organization: Assist in organizing meetings, schedules, and official documentation.
• Documentation: Maintain proper records and ensure accurate filing and document management.
• Operational Compliance: Support operational processes and ensure compliance with internal procedures and policies.
• External Liaison: Liaise with external service providers, vendors, and other stakeholders when necessary.
• Efficiency Improvement: Assist in improving office processes and identifying opportunities to enhance efficiency.
• Relationship Management: Build and maintain productive working relationships with staff and external partners.
• Professional Growth: Continuously develop knowledge of office administration practices and operational processes.

Qualifications and Experience

• Education: Bachelor’s degree in Business Administration, Operations Management, or a related field.
• Experience: Minimum of 2–3 years’ experience in administration, operations, or a similar role.
• Professional Background: Experience in a professional services firm will be an added advantage.
• Key Skills: Strong organizational and coordination skills; good communication skills (oral and written).
• Technical Proficiency: Proficiency in Microsoft Office and office management systems.
• Competencies: Ability to manage multiple tasks and meet deadlines; strong attention to detail and problem-solving skills; ability to work independently and as part of a team.
• Personal Attributes: High level of professionalism, integrity, and reliability.

How to Apply

Interested and qualified candidates should email their details to carers@mgialekim.co.ke. Alternatively, you can apply online via the Microsoft Forms application link provided at https://www.myjobmag.co.ke/apply-now/1175323.